Legal Assistant

Job Description

Job Description

We are looking for an experienced legal assistant who can help the busy attorneys and paralegals at our law office assist clients. You’ll be responsible for managing office correspondence, including answering phone calls and emails, arranging meetings, and ensuring our legal team is aware of upcoming deadlines.

You’ll also assist with preparing legal documents and contracts and perform any other tasks as needed to ensure our firm is operating efficiently. If you work well in a fast-paced environment and consistently deliver a high-quality work product, reach out to us today!

$35,000 - $45,000 yearly

• Manage office correspondence and administrative tasks such as answering phone calls, communicating with other attorney offices and 3rd parties, e.g., financial advisers, responding to emails, and reminding the team of upcoming deadlines
• Review the status of outstanding invoices and follow up with clients on deposit requests
• Scan documents and incoming communication, print documents
• Assemble client estate planning portfolios
• Attend client signing meetings as a witness
• Organize and maintain our owner's inbox and the firm's filing system
• Draft correspondence and (occasionally) simple estate planning documents
• Undertake other duties as needed to ensure the firm operates efficiently
• You will be working on many tasks and cases concurrently, sometimes over long periods of time. We expect you to keep track of key dates, keep the right people informed, and prioritize your time so that we never miss a deadline
• You should treat a client, case, or task at 4:30 pm on Friday with the same care and compassion as one on Monday morning at 9 am

• Must be able to type at least 50 WPM
• Ability to comfortably use all Microsoft Office products
• Able to meet demanding deadlines in a fast-paced environment
• Organizational skills and communication skills are necessary for this position
• At least 1-2 years of previous experience in a law firm setting performing administrative tasks

• The ideal candidate will have a growth mindset, an ability to relate to people going through difficult times, and a good sense of humor
• Accuracy and attention to detail are required to avoid mistakes that can cost clients dearly
• Many clients are dealing with stress and anxiety. You should be empathetic and help put them at ease
• We are looking for someone who can hit the ground running. We are not looking to train a Legal Assistant
• This is a full-time position working within a physical office, not remotely. Benefits include the opportunity to participate in a 401(k) plan, 10 paid holidays per year, and PTO

We are a fast-growing and innovative firm that operates an established and highly regarded estate planning/probate law practice. We are passionate about helping clients preserve legacies and protect the futures of their loved ones. We have been in business since 2010 and have helped thousands of clients in that time. We seek team members who embrace empathy, value long-term client relationships, and possess an attention to detail.