Mail Services and Facilities Coordinator

Mail Services and Facilities CoordinatorPosition Title: Mail Services and Facilities CoordinatorPosting Number: WPU0064817University Information: William Peace University ("Peace") provides a culture that fosters an energized team environment, builds on our strengths, promotes creativity and innovation, and encourages respect and open communication. We value our faculty and staff. We know they are important and vital to the growth of our university and culture. Senior leadership is personally dedicated to the professional growth and development of each employee. We want to help you build your career, while ensuring you have great work-life balance and flexibility. We teach our students the skills needed for ethical citizenship, not just in the classroom, but by example. We believe in giving back to our community, and our employees take pride in working at Peace.Department: Buildings and GroundsPurpose of Department: The mission of the Facilities department at William Peace University is to create and support a well-maintained campus infrastructure and to provide the highest quality service in a responsive and efficient manner to all our students, staff, faculty and visitors.Summary of Position: The Mail Services and Facilities Coordinator is a full-time position primarily responsible for managing the central mailroom and all aspects of mail services for the University. This includes efficiently and accurately receiving, sorting, and distributing parcels, packages, and other deliveries for Peace students, faculty, and staff. In addition to this primary responsibility, the Coordinator will also perform secondary administrative/clerical duties supporting the Director of Facilities Planning and Operations.Essential duties and responsibilities: Mailroom Services (Primary Duties) Receive, sort, and distribute incoming mail and packages to appropriate departments or individuals. Maintain a safe and orderly central mail room to ensure accuracy and the security of packages. Maintain ancillary mail rooms and drop-off points on campus including Faculty Mailrooms, Employee Mailroom, and Student Package Lockers. Prepare, package, and process outgoing mail, including letters, parcels, and courier shipments. Keep accurate records of deliveries, postage usage, and shipping costs. Operate and maintain office mail equipment (e.g., postage meters, scanners, label printers). Forward misdirected or returned mail to the correct recipient or sender. Coordinate with delivery services (e.g., USPS, FedEx, UPS) for pick-up and drop-off. Ensure compliance with company policies regarding confidentiality and handling of sensitive documents. Perform deliveries across campus by making use of a Utility cart. Partner with the Director to ensure University procedures for mail services support efficiency and accuracy. Make policy and process recommendations as needs are identified. Administrative/Clerical Duties (Secondary Duties) Support the Director of Facilities Planning and Operations by… Coordinating with IT help desk on copier maintenance and paper supplies. Processing facilities invoices and scheduling vendors. Partner with the Director to maintain billable history for projects and utilities. Monitoring stock levels for general office and maintenance supplies. Placing orders on behalf of the Director for parts, tools, etc. Maintaining the Director's calendar and scheduling meetings.Minimum Qualifications: High-School Degree/GED with 2 years of experience in a similar mailroom, shipping/receiving/clerical role. Ability to operate a Utility Cart ("Golf Cart"). Ability to lift and carry packages up to 50lbs.Preferred Qualifications: Experience in a Higher Education environment.Hours per week: Full-Time, On-SiteJob Posting Date: 09/11/2026Priority Deadline: 09/24/2026Priority Deadline Information: Priority consideration will be given to applications received by the Priority Date; however, applications will be accepted until the position is filled.Documents Needed to ApplyResumeCover Letter