Administrative Business Partner Specialist

Administrative Business Partner Specialist

Bring your organizational expertise, strategic mindset, and talent for anticipating needs to a role where your contributions truly matter. You'll be a trusted partner to leadership, helping create clarity, alignment, and momentum across a dynamic organization.

Administrative Business Partner Specialist Saint Paul, MN Hybrid We are seeking a highly capable administrative professional to support multiple senior leaders in a dynamic, fast-paced environment. This role is ideal for someone who enjoys creating structure and clarity within complex organizations and helping leaders and teams operate effectively. The position plays a key role in enabling operational efficiency through the proactive management of calendars, priorities, communications, and administrative processes. Success in this role requires strong organizational skills, sound judgment, attention to detail, the ability to anticipate needs, and a talent for building trusted working relationships. The role offers opportunities to collaborate closely with leadership, contribute beyond traditional administrative responsibilities, and grow as a strategic administrative partner while working across a broad range of teams and functions in a collaborative hybrid work environment.

Worksite Location: Saint Paul, MN Hybrid Hourly Rate: $29-31 DOE Benefits: Versique offers comprehensive benefits, including medical, dental, vision, accident/critical illness insurance, MN ESST, MN PFML, and a 401(k) with a company match.

Roles & Responsibilities:

• Perform moderately complex administrative duties requiring strong organizational skills, sound judgment, and knowledge of organizational policies, procedures, and priorities.
• Proactively manage calendars for senior leaders, exercise judgment to resolve conflicts, prioritize scheduling needs, and protect time for high-priority work.
• Serve as a primary point of contact for meeting coordination, independently assessing requests, gathering scheduling inputs, and ensuring transparency and clarity around leader availability.
• Support inbox management by monitoring communications, identifying time-sensitive items and action items, tracking follow-ups, and responding on behalf of leaders when appropriate.
• Anticipate upcoming meetings, deadlines, and preparation requirements, ensuring leaders are well prepared through timely coordination of agendas, materials, and pre-work.
• Prepare, edit, and organize correspondence, meeting materials, reports, presentations, and other documentation with general direction from supported leaders.
• Independently resolve routine and moderately complex inquiries, troubleshoot issues as they arise, and appropriately escalate matters when needed.
• Conduct research, compile and summarize information, and provide organized materials to support planning and decision-making activities.
• Coordinate and execute administrative projects, team events, offsite meetings, and employee recognition activities that support engagement and operational effectiveness.
• Serve as a resource for administrative processes and tools, identifying opportunities to improve efficiency, organization, and ways of working.
• Adapt to and support the use of evolving tools, systems, and technologies to enhance administrative effectiveness and productivity.

Required Experience

• Demonstrated administrative support experience with a strong customer service orientation and the ability to support leadership roles within complex environments.
• Proven ability to exercise discretion, sound judgment, and professionalism when handling confidential and time-sensitive information.
• Strong planning, organizational, and prioritization skills, with the ability to anticipate needs, manage multiple priorities, and adapt to changing demands.
• Demonstrated initiative, accountability, and follow-through in a fast-paced and evolving work environment.
• Excellent written and verbal communication skills, including the ability to prepare professional correspondence and effectively engage with diverse stakeholders.
• Ability to work independently while maintaining alignment with team objectives and organizational goals.
• Proficiency with business productivity, communication, and collaboration tools, with the ability to quickly learn new systems and technologies.
• Ability to work effectively in a hybrid work environment, including regular in-office attendance as needed to support business and operational requirements.

About Versique Versique: /ver-seek/ adj. being both versatile and unique; n. a high-performance recruiting firm specializing in executive leadership search, direct hire, and interim hiring solutions. Versique Executive, Professional, & Interim Recruiting is a locally owned and operated hiring and placement firm based in the Twin Cities of Minnesota. With specialized practice areas across our three divisions, Versique delivers tailored expertise to a wide range of industries. What sets us apart is our team of recruitersseasoned professionals who have worked in the very fields they now hire for, providing unmatched industry insight and connections. We believe people are more than resumesthey are transformative, unlocking the potential for organizational growth and success. Versique is proud to be an award-winning company, earning recognition on the Inc. 5000 list of fastest-growing private companies and the Minneapolis-St. Paul Business Journal's Fast 50 list for 2023. We are also consistently recognized as a Star Tribune Top Workplace and were named a Best Place to Work in 2022 by the Minneapolis/St. Paul Business Journal. Let's find your people, together. Versique is an equal-opportunity employer committed to creating a diverse workforce. We consider all qualified applicants regardless of race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability, or veteran status.

Versique Executive, Professional & Interim Recruiting