Contract Management

Contract ManagementBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.About the Family & Social Services Administration (FSSA): FSSA was established by the Indiana General Assembly in 1991 to consolidate and better integrate the delivery of human services by state government. FSSA is a health care and social services funding agency. Ninety-four percent of the agency's total budget is paid to thousands of service providers ranging from major medical centers to a physical therapist working with a child or adult with a developmental disability. The seven care divisions in FSSA administer services to more than 1.5 million Hoosiers. FSSA's mission is to compassionately serve Hoosiers of all ages and connect them with social services, health care and their communities.Role OverviewThe role manages the daily activities concerned with contracts for purchase of materials, projects, or services. In this role, you will prepare and review contract documents and agreements for acceptability of items to specifications and assist assigned program area with methods of payment, standard language, and all other contract related language. Your role consults and educates the program areas on current state contracting processes and the use of the necessary required forms needed to produce an accurate on time contractual document. You will prepare documents for signature approval, which includes final review and editing of contracts and other standard documents, assuring all contracts meet established quality levels and conform to requirements set out by FSSA and other outside reviewing agencies.A Day in the LifeThe essential functions of this role are as follows:Establish program objectives, KPIs, and actions to achieve them.Develop, update, and monitor all policies and procedures related to the program area.Interpret and explain policies, rules, regulations, or laws to leadership or customers.Implement corrective action plans to solve program problems.Analyze, prepare, and disseminate monthly and annual program reports.Review budget and make budgetary recommendations to improve the program area finances.Ensure program requirements meet federal and state policies and grants compliance.Assist in the development and train employees or agency consultants on program requirements and usage.Coordinator and deliver communication plans and communications.Serve as a liaison between agency and other state and federal agencies.Serve on management committees or other governing boards.Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees.Ensure work adheres to quality standards, deadlines, and proper procedures.What You'll Need for SuccessIndividuals in this role should minimally be able to articulate or demonstrate the following:Specialized knowledge in program subject matter obtained through experience and/or education.Specialized knowledge of program area including pertinent rules and regulations.Extensive knowledge of all source materials and references including federal and state laws governing the programs.Ability to develop and implement new principles and policies and discern any far-reaching implications.Ability to communicate orally and in writing.The ability to apply general rules to specific problems to produce answers that make sense.Ability to work effectively with a wide variety of stakeholders.Working knowledge of accounting and budget principles.Ability to delegate work, set clear direction, and manage workflow.Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.A degree is not required. However, at least 7+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered. Individuals should have the ability to perform essential functions with or without reasonable accommodation.Supervisory Responsibilities/Direct ReportsThis role may be utilized in a supervisory capacity based on agency needs.Benefits of Employment with the State of IndianaThe State of Indiana offers a comprehensive benefit package for full-time employees which includes:Three (3) medical plan options (including RX coverage) as well as vision and dental plansWellness Rewards Program: Complete wellness activities to earn gift card rewardsHealth savings account, which includes bi-weekly state contributionDeferred compensation 457(b) account (similar to 401(k) plan) with employer matchTwo (2) fully-funded pension plan optionsA robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 on election yearsEducation Reimbursement ProgramGroup life insuranceReferral Bonus programEmployee assistance program that allows for covered behavioral health visitsQualified employer for the Public Service Loan Forgiveness ProgramFree Parking for most positionsFree LinkedIn Learning accessEqual Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.