AR Specialist and Contract Coordinator

Job Description

Job Description

Company: Rio Grande Co.

Position Title: AR Specialist and Contract Coordinator
Department: Central Services
Reports To: Credit Manager
FLSA Status: Hourly

Location: Denver, CO

Position Summary

The AR Specialist/Contract Management position is responsible for processing daily accounts receivable functions; compiling and tracking various division reports; review and execution of commercial fireplace and rebar contracts, insurance compliance and support to sales/operations/department managers.

About Rio Grande Co.

Founded in 1893, Rio Grande Co. has proudly served the Denver and Rocky Mountain region for over 132 years. What began as a fuel and feed business has grown into a trusted distributor, fabricator, and building materials resource supporting construction projects across Colorado.

As a multi-generational, family-led company, members of the Peterson family – Erik, Elmer, Donald, and Bruce – have guided our growth and long-standing contribution to Colorado’s construction industry.

At Rio Grande Co., we build more than structures — we build teams, careers, and futures. What sets us apart:

• A family-founded culture that prioritizes people and relationships
• A workplace grounded in safety, respect, and accountability
• Transparent leadership and clear expectations
• Investment in employee development and training
• A commitment to doing the right thing for our employees, customers and communities

Key Responsibilities

• Reviewing, Editing, Negotiating and Executing Commercial Fireplace and Rebar Contracts.
• Working with Sales Reps on Tracking Commercial Fireplace and Rebar Contracts, creating the Schedule of Values, ordering the required Insurance Documents, Complete the OCIP/Wrap enrollment documents as required.
• Working knowledge of construction contracts and project workflows.
• Submit Monthly billing on Contracted Commercial Projects.
• Monitor Project Billings, Completed the requested Waivers per Pay Application.
• Verify and Execute Change Orders, update the SOV as needed to reflect Change Orders.
• Process all Close Out Document Requests and required Tax Compliance Reporting
• Processing accounting receivables and incoming payments in compliance with financial policies and procedures.
• Track and Enter Debits for Pay Applications and Retention Entries.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording account receivable data.
• External/Internal Customer Service/Collections AR Portfolio, such as posting customer payments, verifying transactions, maintaining records and adjusting accounts
• Resolves collections by examining customer payment plans, payment history, credit lines and coordinating contact with appropriate individuals.
• Protection of all confidential information.
• Participate in Continuing Educational Seminars/Classes as offered by NACM and Mountain States Commercial Credit, to keep up on the changing Credit/Collections environment and Laws.
• Ability to maintain a safe working environment.
• Back Up Team Members as needed during Vacation/Sick/Extended Leave.
• Other duties as assigned.

Qualifications

• A minimum of 3 years of experience Accounts Receivable, experience in Construction Project Based Billing, preferred.
• High school diploma or equivalent; BS degree in Finance, Accounting or Business Administration is preferred
• Solid understanding of basic accounting principles, fair credit practices and collection regulations
• Proven ability to calculate, post and manage accounting figures and financial records
• Proficient in Microsoft Office, specifically Word, Excel and Outlook
• Strong attention to detail with the ability to multi-task and prioritize work
• Knowledge of construction/building industry preferred but not required
• Ability to drive a standard vehicle
• Strong Internal/External Customer Relations

Physical & Environmental Requirements

• Constant work performed in a climate-controlled environment
• Frequent work performed in a sedentary position
• Occasional work performed while standing
• Occasional ability to lift, bend, stop, and kneel
• Rare ability for non-CDL driving

Rio Grande Co. offers a competitive benefits package, including:

• 401(k) Plan
• Discretionary Employer Matching & Profit Sharing
• Multiple medical plan options
• Dental and Vision insurance
• Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA)
• Company-paid and voluntary life insurance
• Short-term and long-term disability coverage
• Accident and supplemental insurance
• Paid training and career development
• Employee Assistance Program (EAP)
• Other value-added employee benefits

Additional compensation may include performance-based bonuses or incentives, depending on role-specific goals and company performance.

Equal Opportunity Employer Statement

Rio Grande Co. is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability status, protected veteran status, or any other characteristic protected by law, in accordance with Colorado Department of Labor regulations.

Application Information

This position will remain open until a sufficient pool of qualified applicants has been identified. Interested candidates are strongly encouraged to apply early.