Human Resources Specialist

HR Coordinator

The HR Coordinator supports the day-to-day functions of the HR department, handling routine administrative and operational tasks that contribute to an efficient and organized work environment. This role is essential in assisting the Human Resources team with tasks such as employee onboarding, document management, and general inquiries, ensuring that Human Resources operations run smoothly and align with company policies.

The Company is one of North America's leading sales and marketing agencies specializing in outsourced sales, merchandising, category management, and marketing services to manufacturers, suppliers, and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics, and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Responsibilities

• Provide administrative support for HR processes, including onboarding, offboarding, and employee records management.
• Support with maintaining, auditing, and storing digital employee files and HR documents, ensuring compliance with confidentiality requirements.
• Respond to routine HR-related inquiries from employees, providing information or redirecting as necessary.
• Assist in updating and maintaining HR databases and systems, ensuring data accuracy and compliance with company policies. Generate or obtain reports/data for analysis as directed.
• Support HR projects and initiatives as needed, coordinating with team members and external stakeholders. Assist in implementing new HR technology or tools. Support compliance-related tasks by maintaining organized records and assisting in the preparation of reports.
• Process employee status changes and update relevant systems in a timely manner to maintain data integrity.
• Assist in the organization and distribution of updated HR policies and procedures as directed by senior HR team members. Coordinate meetings, conferences, and HR events. Assist with other administrative tasks related to HR operations.
• Support employee engagement initiatives and workplace culture programs. Help organize employee recognition programs or events.
• Assist in tracking employee relations issues and maintaining documentation under the guidance of the HRBP.
• Support training and development initiatives by assisting in material distribution.

Supervisory Responsibilities

Direct Reports: This position does not have supervisory responsibilities for direct reports.

Indirect Reports: Does not have direct reports, but may delegate work to others and provide guidance, direction, and mentoring to indirect reports.

Travel

No travel required.

Minimum Qualifications

• Education Level: High school education required. Bachelor's degree preferred.
• Experience Requirements: 0-2 years of experience in an administrative or HR support role, with a focus on organizational tasks, data entry, and employee interaction. Familiarity with HRIS systems and basic HR functions, such as recruitment support, document management, and recordkeeping, is beneficial.

Knowledge, Skills, and Abilities

• Basic knowledge of HR principles and procedures.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite and experience with HRIS systems preferred.
• Strong interpersonal and communication skills for effective interaction with employees and external contacts.
• Ability to maintain confidentiality with sensitive HR information.

Job Will Remain Open Until Filled