Executive Assistant

The Executive Assistant provides a full range of executive administrative support, coordination and project management to the Dean of the Medical School and Executive Vice President for Health Affairs. This position manages communications with and access to the Dean/EVPHA, and serves as the first point of contact for the office, and liaises with the President’s Office, reporting units (Finance Units, Office of Human Resources, Office of Information Technology, University Services), senior leaders and their staff, and others across the University system and beyond. The ideal candidate will bring a working knowledge of the University’s administrative and governance structures and deep experience in providing executive-level support. The Executive Assistant will be the consummate professional, possessing integrity, sound judgment, tact and diplomacy, discretion and confidentiality, attention to detail, and a reputation for building and maintaining effective and trusting working relationships. Duties/Responsibilities Identify, analyze, track and prepare responses and reports related to inquiries, projects, and issues related to advancing the strategic initiatives, objectives, and issues involving the Dean/EVPHA office. Manage the Dean/EVPHA complex calendar, balancing competing priorities to ensure that the Dean’s time is used strategically, that the Dean and the appropriate parties are prepared for meetings, and that requests for meetings are redirected to others having expertise or authority for the subject to be discussed, when appropriate. Proactively identify and mitigate potential operational bottlenecks; independently resolve complex scheduling conflicts and administrative hurdles to ensure the EVP remains focused on high-priority strategic initiatives. Serve as the primary point of contact and liaison for the office to internal (e.g. senior leaders, students, faculty, staff) and external stakeholders (e.g., Board of Regents, legislators). Analyze and use independent discretion to triage a large volume of complicated and/or sensitive inquiries, following up in a timely and appropriate manner on issues needing attention to ensure a high level of service for the office or, when appropriate, making referrals to other offices and staff. Coordinate written communications to and from the Office of the Dean, including preparing correspondence, reports, and presentations. Manage all day-to-day operations to ensure the office functions effectively and efficiently, including establishing and communicating procedures and deadlines and identifying new ways of achieving efficiencies on an ongoing basis. Manage all travel and expenses for the Dean/EVPHA, including reconciling expense reimbursements, purchasing card statements, and contracts to ensure full compliance with University policy. Manage the Dean/EVPHA’s CV and bio. Formulate, implement, assess and revise administrative processes and procedures, as needed. Assume other special projects and duties as assigned. This involves identifying, creating, communicating, and maintaining project plans. This position is in office, with potential to work remotely on Fridays. Qualifications About the Department The Office of Academic Clinical Affairs (OACA) leverages and broadens interdisciplinary opportunities and supports infrastructure for clinical research and training. OACA plays a key role in making connections across the University and with our communities. We advance the University of Minnesota’s clinical mission by: Bringing together strengths and talents from across the University. Developing partnerships statewide in clinical research, training and practice. Preparing learners with interprofessional clinical training. Driving cross-disciplinary, statewide collaborations that tackle today’s complex health issues. Pay and Benefits Pay Range: $78,000-$90,000; depending on education/qualifications/experience #J-18808-Ljbffr University of Minnesota