Management Analyst

Title: Management Analyst Classification: Full-time/FLSA Exempt Department: Administration Salary Range: $65,000 - $80,000/year Reports to: Village Administrator Date: 09/25/2026 POSITION SUMMARY Under the general direction of the Village Administrator, the Management Analyst performs professional administrative, analytical, planning, and project management work in support of Village operations. The position conducts research and policy analysis; coordinates projects, programs, and community development activities; assists with budgeting, grants, procurement, and organizational initiatives; and provides professional staff support to the Village Administrator, Village Board, and Planning and Zoning Commission. The Management Analyst has primary administrative responsibility for planning and zoning, building permit coordination, and code enforcement administration. The position serves as a primary Village contact for applicants, property owners, developers, consultants, and other stakeholders and is expected to progressively develop the knowledge and judgment necessary to independently manage routine and recurring responsibilities. ESSENTIAL DUTIES AND RESPONSIBILITIES The following duties are representative of the principal functions of the position. The omission of a specific duty does not exclude similar, related, or reasonably assigned work. Community Development Administration Serve as primary staff liaison to the Planning and Zoning Commission; prepare agendas, packets, notices, staff reports, minutes, records, and follow-up materials and attend Commission meetings. Coordinate zoning and development applications, including variations, special uses, subdivisions, site plans, and other approvals; communicate requirements, schedules, and procedures to applicants. Review applications for administrative completeness and coordinate legal, planning, engineering, building, and other technical reviews with Village staff and professional consultants. Research zoning and land-use matters and prepare background information, findings, recommendations, and other materials for the Planning and Zoning Commission, Village Administrator, and Village Board. Coordinate development matters through Village review and approval processes and communicate actions and outstanding requirements to applicants and involved parties. Administer the building permit process, coordinate consultant and departmental reviews, track applications and outstanding requirements, respond to procedural questions, maintain records, and identify opportunities to improve efficiency and customer service. Coordinate the administrative code enforcement process, including complaints, inspection requests, notices based on documented findings, communications regarding compliance, case tracking, follow-up, and coordination of unresolved matters with appropriate Village personnel. Assist with comprehensive planning, zoning and development regulation updates, redevelopment, economic development, business attraction and retention, and other long-range community development initiatives. Management Analysis and Village Administration Provide professional administrative and analytical support to the Village Administrator, Village Board, and Village departments. Conduct research, policy analysis, benchmarking, organizational studies, and other analyses involving Village operations, programs, policies, fees, and municipal issues; prepare findings and recommendations. Identify and recommend opportunities to improve administrative processes, customer service, organizational effectiveness, and service delivery, and assist with implementation of approved changes. Coordinate special projects and initiatives involving Village departments, consultants, outside agencies, and stakeholders; establish schedules and deliverables and follow matters through completion. Prepare professional correspondence, memoranda, reports, policies, presentations, and other administrative materials; draft or assist with ordinances, resolutions, agreements, and related documents in coordination with the Village Administrator and Village Attorney. Assist with Village Board agendas and meeting materials; attend meetings as required, present information regarding assigned matters when appropriate, and coordinate follow-up on Board direction and actions. Budget, Grants, Procurement, and Special Projects Assist with preparation of the annual budget and related financial and operational analysis, including research regarding revenues, expenditures, fees, programs, and services. Research grant opportunities and assist with grant applications, administration, reporting, and closeout. Assist with competitive procurement, including requests for proposals or qualifications and invitations for bids; assist with proposal evaluation, contract administration, and monitoring of consultant or vendor performance. Perform other special projects and assignments requiring research, analysis, coordination, implementation, and follow-through on behalf of the Village Administrator. MINIMUM QUALIFICATIONS Education and Experience Bachelor's degree from an accredited college or university in Public Administration, Urban Planning, Political Science, Business Administration, or a related field. Master's degree in Public Administration, Urban Planning, or a related field is preferred. Candidates currently enrolled in an applicable graduate program are encouraged to apply. Relevant municipal, public-sector, planning, community development, or local government experience is desirable but not required. Internships, fellowships, graduate assistantships, and comparable practical experience will be considered. An equivalent combination of education and relevant experience demonstrating the ability to perform the essential functions may be considered. KNOWLEDGE, SKILLS, AND ABILITIES The successful employee must possess or be able to develop the following: Knowledge of local government administration and municipal service delivery, or the ability to develop such knowledge. Knowledge of or ability to learn municipal planning and zoning, development review, building permit administration, code enforcement, budgeting, purchasing, grants, and contract administration. Ability to research and analyze issues, interpret ordinances, policies, plans, and procedures, evaluate alternatives, and develop clear, well-supported recommendations. Strong written and oral communication skills, including the ability to prepare professional reports, staff memoranda, meeting materials, correspondence, and presentations and communicate effectively with officials, applicants, residents, businesses, consultants, and coworkers. Ability to provide professional staff support to elected and appointed bodies and work effectively in a public meeting environment. Ability to coordinate consultants, contractors, applicants, and other parties; manage multiple projects and recurring responsibilities; establish priorities; meet deadlines; and follow matters through completion. Ability to work with increasing independence, exercise initiative and sound judgment within established direction, and recognize matters requiring policy direction, legal review, technical expertise, or authorization. Strong organization, attention to detail, interpersonal and customer service skills, discretion with confidential information, and proficiency with Microsoft Office and other Village technology. PHYSICAL DEMANDS AND WORK ENVIRONMENT Work is primarily performed in an office and public meeting environment and involves regular interaction with Village officials, employees, residents, applicants, consultants, contractors, and the public. The position requires regular computer and office-equipment use; periodic standing, walking, reaching, and bending; attendance at evening Village Board and Planning and Zoning Commission meetings and other meetings as required; and occasional visits to properties or development sites. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. ADDITIONAL INFORMATION This job description describes the general nature and level of work performed and is not an exhaustive list of responsibilities, duties, qualifications, or working conditions. Duties may be modified or assigned based on the operational needs of the Village. Nothing in this job description alters the employment relationship or creates a contract of employment. #J-18808-Ljbffr