Security Project Manager - Coworking, M&A, MAC, Reno

Company Overview

Milestone Technologies is a global IT managed services firm that partners with organizations to scale their technology, infrastructure and services to drive specific business outcomes such as digital transformation, innovation, and operational agility. Milestone is focused on building an employee-first, performance-based culture and for over 25 years, we have a demonstrated history of supporting category-defining enterprise clients that are growing ahead of the market. The company specializes in providing solutions across Application Services and Consulting, Digital Product Engineering, Digital Workplace Services, Private Cloud Services, AI/Automation, and ServiceNow. Milestone culture is built to provide a collaborative, inclusive environment that supports employees and empowers them to reach their full potential.

Our seasoned professionals deliver services based on Milestone's best practices and service delivery framework. By leveraging our vast knowledge base to execute initiatives, we deliver both short-term and long-term value to our clients and apply continuous service improvement to deliver transformational benefits to IT. With Intelligent Automation, Milestone helps businesses further accelerate their IT transformation. The result is a sharper focus on business objectives and a dramatic improvement in employee productivity. Through our key technology partnerships and our people-first approach, Milestone continues to deliver industry-leading innovation to our clients. With more than 3,000 employees serving over 200 companies worldwide, we are following our mission of revolutionizing the way IT is deployed.

Job Overview

Position Summary

We are seeking a highly experienced Physical Security Project Manager (SPM) who has passion to lead the delivery of physical security systems for new office and facility builds, and who will also own the specialty site program across the existing portfolio. This role will serve as primary point of coordination across internal teams, vendors, and construction partners to ensure systems are implemented on time, on budget, and aligned with GSIS standards. The SPM will manage the complete project lifecycle from project inception through operational handover, and will own security integration for temporary / co-working and flex spaces and M&A-acquired sites, the decommissioning program for site exits, and the MAC (moves / adds / changes), renovation, refresh and audit program for operating sites, with right-sized standards and playbooks distinct from permanent new builds. The ideal candidate is familiar with electronic security systems design, lease and portfolio lifecycle decisions, execution in live operating environments, and thrives in a fast-paced, multi-stakeholder environment.

Key Responsibilities

Physical Security Project Management: Office Build-Out [50%]

Project Execution | Design Engineering | Stakeholder Coordination
Ownership of project schedules and plans, budgets, correspondence, communication, coordination, meeting documentation, project document organization
Produce request for proposals (RFP's), review vendor proposals (design consultants, security integrators, service and manufacturer partners) evaluate for competitive scope and pricing, process and manage purchase and change orders for facilities and office build projects
Perform iterative reviews of contract requirements and associated progress; communicate and enforce with vendor partners
Lead integration bid process activities, including organization and packaging of Contract Documentation, RFP release and response review, response to bid requests-for-information (RFI's), interviews, proposal review, recommendation, selection, and award
Attend new build kickoff site visits to evaluate space aspects, identify challenges and opportunities for systems technology implementation and design engineering approach
Review and negotiate lease contracts, perform feasibility and due diligence efforts, and collaborate with internal teams to assess site-specific zoning requirements, security risks and mitigation strategies, global and region-specific threat profiles
Oversee contracted design engineering consultants to ensure project Contract Documents (drawings, specifications, ancillary documents) are complete, accurate, coordinated and aligned with Real Estate, GSIS requirements and overall business drivers
Track coordination elements between design engineering consultants and associated project disciplines (architectural, electrical / fire alarm, network, AV/VC, etc.); manage Contract Documentation backcheck process

Construction Administration | Programming & Commissioning | Operational Handover
Lead construction kickoff activities, including security integration schedule creation and dependencies, risk identification and mitigation, kickoff and recurring coordination meetings
Interface with General Contractor, associated construction teams, and construction execution platforms to manage process and communication protocols
Manage submittal and RFI review and approval processes
Liaison between design consultants, security integrators and internal operations teams to streamline security systems programming, on-site acceptance testing and commissioning
Travel to project sites to oversee thorough acceptance testing and validation of all security systems functionality, aligned with standards, and global and site-specific operational needs
Manage punch list items to ensure adherence to Contract Documentation for integration sign-off
Collect and organize closeout documentation, and manage systems operational training strategy with Regional Security Managers and Facilities stakeholders

Quality Assurance / Quality Control (QA / QC)
Collaborate with internal stakeholders to develop and continuously evolve standard documentation, processes, templates, checklists, and automations
Perform iterative reviews of DEC documentation, and consult with Global Security Technology Lead to manage process for updates aligned with systems technology, standards and BOD updates
Produce and actively update tracking, change management and exception evaluations
Align QA tools across business units and drive global standards, documenting regional variances
Own / develop vendor key performance indicators (KPIs) and quarterly business reviews (QBRs)
Collect feedback from security operations, integration vendors, and other construction partners to inform continuous development of project management, design engineering, systems technology, and standard operating procedures
Provide overall project and program status presentations to the Physical Security DEC Manager with focus on priority improvement recommendations

Program Strategy Focus: Specialty Site (Coworking, M&A, MAC, Reno) [50%]

Coworking | M&A | Decommissioning
Own the decommissioning program: security scope for site exits, equipment recovery / transfer, credential deprovisioning, and lease-end compliance
Lead security integration for temporary / co-working and flex spaces and M&A-acquired sites, including rapid risk assessment and right-sized standards
Coordinate with Real Estate on lease evaluation, space classification, and portfolio consolidation / exit decisions early in the deal lifecycle
Define reusable playbooks and standards for short-term / transitional spaces distinct from permanent builds
Track and recover security assets; maintain spare-parts / redeployment inventory across the portfolio

MAC | Renovation | Refresh
Own the MAC (moves / adds / changes), renovation, and refresh program for security systems across the existing portfolio
Run on-demand and recurring security audits / sweeps of operating sites; track findings through to remediation
Maintain right-sized design templates and scopes for small-to-mid renovations distinct from new builds
Coordinate with Regional Security Managers, Facilities, and vendors on scheduling, spare parts, and minimal-disruption execution
Feed audit and MAC findings back into standards, BOD, and spare-parts inventory

Qualifications

Primary Skillsets & Preferred Experience
Minimum 5+ years of project management experience, preferably in security / design / construction
Bachelor's degree in Engineering, Construction Management, or related field
PMP, CAPM, PSP, CPP or equivalent certifications strongly preferred
Willingness to travel up to 30% for site visits, commissioning, audits and site exits
Proven track record managing a high volume of concurrent small-to-mid projects across an operating portfolio
Strong experience with budget and stakeholder management, technical vendors and partners
Ability to interpret design and construction documents, building codes & compliance requirements
Demonstrated experience with site decommissioning, M&A site integration, co-working / flex space security, and MAC / renovation programs in live operating environments
Experience with lease evaluation, space classification, asset recovery and spare-parts / redeployment inventory management
Experience with global enterprise-scale corporate real estate deployments and enterprise-level Access Control, Video Surveillance & Management, Intercommunication, Radio and Visitor Management systems, Integrated Security Platforms
Familiarity with cloud-based access control, facial authentication, AI/analytics systems, protective design elements / CPTED principles, network integration and IP-based device deployment
Application and operating systems familiarity: Apple OS, Google Suite, Bluebeam, Revit / AutoCAD, Asana, Smartsheet, MS Project, Procore, PlanGrid, Autodesk Construction Cloud

Personal Attributes
Organized and detail-oriented, comfortable with ambiguity and change, ability to manage competing priorities and tight deadlines
Strong critical thinking and problem-solving abilities; working knowledge of project management methodologies and best practices
Pragmatic; able to right-size scope and standards to the space, lease term and risk at hand
Self-aware and self-motivated with strong bias for action, ability to pivot to "priority zero" items
Professional and collaborative with excellent written, verbal and interpersonal skills
Ability to work in active construction and live operating environments
Strong alignment with company values and philosophies

Locations :

New York, NY

Washington, DC

Seattle, WA

Boston, MA

Compensation

Estimated Pay Range: 170k-190k USD per year

Exact compensation and offers of employment are dependent on circumstances of each case and will be determined based on job-related knowledge, skills, experience, licenses or certifications, and location.

Our Commitment to Diversity & Inclusion

At Milestone we strive to create a workplace that reflects the communities we serve and work with, where we all feel empowered to bring our full, authentic selves to work. We know creating a diverse and inclusive culture that champions equity and belonging is not only the right thing to do for our employees but is also critical to our continued success.

Milestone Technologies provides equal employment opportunity for all applicants and employees. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, gender, gender identity, marital status, age, disability, veteran status, sexual orientation, national origin, or any other category protected by applicable federal and state law, or local ordinance. Milestone also makes reasonable accommodations for disabled applicants and employees.

We welcome the unique background, culture, experiences, knowledge, innovation, self-expression and perspectives you can bring to our global community. Our recruitment team is looking forward to meeting you.