Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Job Description

The Accounts Payable Specialist processes a high volume of invoices in an automated SAP S/4HANA environment, ensuring accurate and timely payments to vendors. This role focuses primarily on non-purchase order invoices and ERS vendor invoices, supports invoice verification through OCR tools, and provides critical backup for key accounts payable functions. The specialist collaborates closely with a global AP team and vendors to resolve issues, maintain accurate records, and support continuous process improvements during an ongoing technology transformation.

Responsibilities

• Process and post non-purchase order invoices for temporary labor and other specified vendors with a high level of accuracy.
• Monitor the status of ERS vendor invoices for purchase order two-way match vendors and ensure timely resolution of discrepancies.
• Serve as the primary backup for verifying invoices in OCR software, confirming that captured data matches invoice details.
• Process freight debit memos accurately and in a timely manner.
• Process incoming mail twice daily and route documents appropriately for further processing.
• Assist with monthly goods receipt/invoice receipt (GR/IR) maintenance by verifying account status with vendors and resolving open items.
• Support Material Control by reviewing purchase order history to identify and resolve missing goods receipts.
• Respond promptly and professionally to vendor inquiries regarding invoice payments, past due invoices, and account status.
• Research vendor statements to reconcile balances, identify missing invoices, and resolve discrepancies.
• Provide backup support for non-purchase order invoice processing when needed to ensure continuity of operations.
• Provide backup support for the processing of vendor returns, coordinating with relevant internal stakeholders as required.
• Work within an email inbox where invoices are received, ensuring documents are correctly imported into the system.
• Review invoice images and corresponding processing screens to verify invoice number, date, amount, and other key details before routing.
• Identify or confirm the appropriate contact for invoice approval by reviewing the invoice and, when needed, referencing prior invoices.
• Use the system’s approval workflow to send invoices for coding and approval, adding clear notes when special handling or context is required.
• Search and select the correct approver in the system by user ID or name to ensure invoices route to the appropriate person.
• Escalate vendor setup needs to the vendor master team when a vendor cannot be identified, ensuring a W-9 is obtained before setup.
• Record vendor numbers and relevant details in note sections to maintain clear audit trails and support accurate AP records.
• Contribute to a culture of continuous improvement by adapting to new technologies and process enhancements within the AP function.

Essential Skills

• At least 2 years of accounts payable experience, preferably in a high-volume environment handling approximately 2,000 invoices per month.
• Hands-on experience with accounts payable processes, including invoice processing, non-PO invoices, and vendor payments.
• Proficiency in working with shared email inboxes for receiving and managing invoices.
• Strong data entry skills with a focus on accuracy and attention to detail.
• Ability to verify invoice information such as invoice number, date, amount, and vendor details against system records.
• Experience responding to vendor inquiries and researching vendor statements to resolve discrepancies.
• Comfort working in an automated accounts payable environment and following structured workflow processes.
• Strong organizational skills to manage multiple tasks, deadlines, and priorities in a fast-paced setting.
• Effective written and verbal communication skills for interacting with vendors and internal stakeholders.
• Ability to work collaboratively as part of an accounts payable team.

Additional Skills & Qualifications

• Experience with SAP, particularly SAP S/4HANA, is a strong plus.
• Previous exposure to OCR or other invoice automation tools is highly desirable.
• Experience supporting GR/IR maintenance and working with purchase order histories is beneficial.
• Familiarity with freight debit memo processing and vendor returns is an advantage.
• Comfort working with minimal use of Excel, relying primarily on ERP and automation tools.
• Adaptability to new systems, processes, and technology enhancements during ongoing transformation initiatives.
• Ability to work effectively with colleagues across different geographic locations as part of a global AP team.

This is a Contract position based out of Eden Prairie, MN.

The pay range for this position is $24.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Eden Prairie,MN.

This position is anticipated to close on Sep 23, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.