Office Manager

Full-time

Description

Job Category: Administrative Support
Department: Administration
Position Type: Full-Time
Reports to: Principal
Schedule: 10 Months (School Year) + 2 Weeks; Central Office Staff

The Office Manager is the primary point of contact within the central hub of school life, the school’s main office. The Office Manager proactively acts as an ambassador of school policies and procedures, always leaving a positive impression.

Expectations and Skills

• A minimum of two (2) years of experience in office management or similar position
• High proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint
• Models the school's values and standards for professional conduct
• Demonstrates professional integrity and a commitment to best practices for communicating with students, staff and families
• Respectful of parent and student privacy

Preferred Qualifications and Educational Requirements

• Associate's degree or higher
• Experience in an urban school setting
• Interest in and experience with French culture
• Experience with PowerSchool or other student information software

Requirements

The duties of the Office Manager include, but are not limited to, the following tasks: 

Records Management

• Recording student attendance in PowerSchool, generating attendance reports, maintaining attendance intervention logs, and monitoring teacher attendance tracking.
• Serving on the Truancy Committee as the liaison for the School Resource Officer and truancy center and helping to determine which students will be referred to the truancy center.
• Supporting the collection and maintenance of student records in accordance with city, state, and federal regulations, generating statistical reports as needed under the guidance of the Director of Admissions and Enrollment.
• Assisting parents with obtaining uniform and bus pass vouchers.
• Maintaining daily transportation rosters under the direction of the Director of Transportation.

Reception and Mail Correspondence

• Managing all front office duties including welcoming visitors, staff, students and parents.
• Monitoring visitor sign-in procedures and ensuring that volunteers have background checks on file.
• Maintaining and clean and organized office environment.
• Acting as the receptionist for the school and assisting with inquiries regarding the school, including providing course and grade level information and answering phone and e-mail correspondence while also directing requests for information to the appropriate school staff member.
• Managing all school mailings and the postage meter.
• Managing the distribution, tracking, and collection of keys and key cards for all staff.
• Serving as the main point of contact between the school and Sonitrol, the security monitoring system.
• Sorting and delivering mail and packages to appropriate school personnel.

Job descriptions are created to provide a framework of responsibilities and are not inclusive of all duties that may be required. LFNO employees embody an "all hands on deck" mentality and do whatever it takes to get the job done regardless of title.