VP, People Operations, Systems & Programs

Overview

We are One Workplace. We believe that people with a purpose need great spaces to perform their best work. We think big but work small, innovate through relentless curiosity, and treat each other – and our clients – like family. Over the past 100 years, we haven’t forgotten who we are, and we’ve never stopped changing. From big city skyscrapers to the West Coast's premier universities and medical facilities, we design insightful workspaces with the latest technology to provide our clients an environment that embodies their image and encourages success. Our drive and dedication to providing our clients with innovative spaces and solutions have helped us expand our footprint, and now it is time to expand our team.

One Workplace is committed to the development of empathetic leaders, diversification of talent, and increased representation at every level of our business. We believe in cultivating a culture of inclusion and are dedicated to building and retaining teams through removing unnecessary barriers to employment and providing opportunities for career growth. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

Compensation range: $226,363 - $258,701 Annually

The base salary will be determined based on your location, experience, and the pay of employees in similar positions. Actual total compensation will be dependent upon the individual's skills, experience, and qualifications.

Employee Benefits:

• 15 days of PTO
• 9 Paid holidays
• Medical/Dental/Vision Insurance
• 401k + Employer Match
• Paid Parental Leave
• Wellness App with reimbursement of up to $500 per year 
• Profit Sharing

Position Summary

Location:  Santa Clara, CA (Hybird)

Hours: Monday - Friday, Day shift 

This is a highly visible enterprise leadership role responsible for building and modernizing the infrastructure, systems, analytics, and programs that power the full employee experience across a complex, multi-state workforce spanning hourly, salaried, commissioned, field, warehouse, installation, and corporate populations.

As the operational second-in-command to the Chief People Officer, this leader will design and scale the People mechanisms that enable consistency, efficiency, compliance, manager effectiveness, and employee engagement across the organization. The Vice President will oversee payroll, HR technology, people analytics, employee lifecycle operations, learning and development, talent management administration, inclusion and belonging initiatives, workforce compliance, and enterprise-wide People programs.

Equally important, this executive will help shape the future of People Operations at One Workplace by advancing AI-enabled modernization, intelligent automation, and digital workflow redesign that elevate both service delivery and strategic business insight.

This role offers the opportunity to build enterprise-grade People infrastructure at a pivotal stage of organizational evolution and growth.

Key Responsibilities

Serve as the Operational Architect of the People Function

• Partner closely with the Chief People Officer to define and execute the long-term operating model for the People organization.
• Build scalable, disciplined, and high-performing People processes that support organizational complexity and future growth.
• Establish governance, service standards, and operational rigor across the People function.

Lead Core People Operations & Workforce Infrastructure

• Oversee payroll operations, employee lifecycle administration, shared services, personnel documentation, and workforce compliance processes across a multi-state employee population.
• Ensure operational excellence, accuracy, consistency, and employee-centered service delivery across all foundational People workflows.

Own the HR Technology, Systems & AI Modernization Agenda

• Lead the strategic roadmap and optimization of the People technology ecosystem, including HRIS, payroll systems, ATS, performance management, learning, and related platforms.
• Drive systems integration, workflow automation, and digital process redesign to improve scalability and user experience.
• Advance AI-enabled People Operations through intelligent tools, modern self-service capabilities, and data-driven efficiencies.

Build a Best-in-Class People Analytics Capability

• Establish executive-ready dashboards, workforce reporting, and People KPIs that provide actionable insight to senior leadership.
• Translate workforce data into strategic recommendations that inform talent and business decisions.

Lead Enterprise People Programs

• Oversee the operational design and continuous improvement of critical People programs, including performance management, talent review, succession planning, promotion cycles, compliance training, employee listening, and related annual initiatives.
• Ensure programs are analytically grounded, manager-friendly, and consistently executed across the organization.

Oversee Learning, Talent Program Administration & Inclusion

• Lead Learning & Development, leadership capability building, internal mobility infrastructure, and talent program administration.
• Oversee Inclusion & Belonging initiatives embedded across People systems, programs, and employee experiences.

Build High-Performing Teams & Enterprise Partnerships

• Lead teams across Payroll, HRIS/People Systems, Learning & Development, and People Programs.
• Serve as a trusted cross-functional partner to Finance, IT, Legal, Operations, and senior business leaders on all matters related to People infrastructure, systems modernization, workforce data, and employee programs.

Candidate Profile

The ideal candidate will bring deep expertise building and leading sophisticated People Operations functions in complex, multi-state environments, along with a proven track record of modernizing HR systems, scaling enterprise programs, and translating workforce data into business insight.

This leader will pair strategic vision with strong execution discipline, technical fluency, analytical rigor, and a demonstrated ability to build high-performing teams and scalable People infrastructure.

Candidates should offer:

• Significant senior leadership experience across People Operations, HR systems, workforce analytics, and enterprise People programs
• Deep understanding of payroll, employee lifecycle operations, compliance workflows, and HR technology architecture
• Demonstrated success leading systems implementations, process redesign, and AI/digital modernization efforts
• Strong program leadership across talent, learning, performance, inclusion, and workforce planning initiatives
• Exceptional executive presence, cross-functional influence, and change leadership capability

Why This Role Matters

This is a rare opportunity for a forward-thinking People Operations executive to build the foundational systems, programs, and operating discipline that will shape the next chapter of One Workplace’s employee experience and organizational effectiveness.

Why Join One Workplace

This is an opportunity to help shape the future of People infrastructure at a company that deeply values innovation, collaboration, design, and human connection. You’ll join a People & Places team focused on building scalable, modern, and people-centered experiences that enable our business and employees to thrive.

At One Workplace, we are building with intention, investing in our people, our culture, our systems, and the future of work itself.  If this sounds like the right opportunity for you, we encourage you to apply with your resume today. We look forward to connecting!