AP Specialist (Part-time)

Part-time Accounts Payable (AP) Specialist

Mann Wireless is a trusted leader in specialized, turnkey in-building wireless and public safety radio signal enhancement solutions. Since 1998, our expert engineers, project managers, and field teams have delivered high-performance RF designs and installations across tens of millions of square feet in commercial real estate, higher education, healthcare, and government infrastructure. Operating across three regional offices (NY, Florida, and Smyrna, TN), Mann Wireless offers the rock-solid stability, safety-first operational standards, and deep technical expertise of a premier industry vendorpaired with a collaborative, people-first culture where every team member is empowered to succeed.

We are hiring a Part-time Accounts Payable (AP) Specialist to work on-site at our Florida headquarters. In this role, you will manage day-to-day accounts payable activities, including reviewing and coding invoices, obtaining approvals, processing payments, expenses, maintaining accurate vendor records, and reconciling statements and accounts.

You will partner with project managers, vendors, and the accounting team to resolve discrepancies, support accurate job costing, and keep documentation organized and audit-ready. The ideal candidate is detail-oriented, dependable, and comfortable managing multiple priorities in a friendly, collaborative office environment.

This is a part-time role with the potential of growing into a full-time position. Hours for this role will begin at 25-30/hrs. a week. This person should be eager to grow and want to learn many areas within accounting.

Requirements

• Invoice Processing: Review, code, and enter vendor invoices accurately and promptly, confirming appropriate documentation, approvals, and job-cost allocations.
• Payment Administration: Prepare scheduled payment runs, issue checks and electronic payments, and ensure vendors are paid according to approved terms.
• Vendor Management: Maintain complete vendor records, collect required tax and payment documentation, respond to inquiries, and resolve invoice or payment discrepancies professionally.
• Reconciliations: Reconcile vendor statements, credit cards, expense reports, and accounts payable balances; research and correct discrepancies promptly.
• Expense and Documentation Review: Review employee expenses and supporting receipts for accuracy, policy compliance, correct coding, and proper authorization.
• Job-Costing Support: Coordinate with project managers to assign costs accurately to projects, purchase orders, departments, and general ledger accounts.
• Month-End and Audit Support: Assist with accounts payable close activities, accruals, reporting, account analysis, year-end tax documentation, and requests from auditors or external accountants.
• Process Improvement: Help maintain organized, audit-ready records and identify practical ways to improve accounts payable accuracy, efficiency, and internal controls.

Qualifications & Skills:

• Experience: 2+ years of progressive accounting experience
• Florida notary is preferred
• Strong knowledge of Excel
• Core Technical Expertise: Hands-on knowledge of GL management, financial statements, full-cycle close, and AP/AR.
• Analytical Precision: Meticulous attention to detail with a proactive approach to identifying and resolving account discrepancies.
• Communication & Drive: A self-starter attitude with the ability to collaborate across departments and explain financial data clearly to non-finance team members.

A drug screen, physical, driver's license check, and background check are required for this role. Mann Wireless is a drug-free workplace. Candidates receiving and accepting an offer will be required to pass a physical, drug screen, criminal background check, and driver's license check.

Mann Wireless is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to offer visa sponsorship for this role or take over existing sponsorship.