Logistics Administrative Assistant

Job Description

Job Description

Smart, Innovative, and Hard-working? Perfect! We are growing and need the right people with the right mindset. Join our family and find a home where you will enjoy working with your peers, be challenged to work hard, and have some fun in the midst of it all.

We are proud to have been named 2026 National Apartment Association Supplier Company of the Year! 

Benefits that drive themselves

• $19+ /Hour Based on Experience!
• Full-time, Monday-Friday, 4:00 am -12:00 pm (NO WEEKENDS AND PAID HOLIDAYS OFF!).
• We offer medical, dental, vision, life insurance, disability, 401K, and 104 hours of paid time off accrual!
• Employee discount program!
• Long-Term Career Opportunities! Many of our leaders started with Chadwell Supply looking for a job, just like you, but found long-term career opportunities at one of our 30 Branches across the Country.
• Recognized as a Top Company USA 5 years running!

Overview
The Branch Logistics Admin facilitates the flow of information and customer sales orders between the Chadwell Supply Corporate office, Customers, Sales personnel, Warehouse employees, Branch Delivery Drivers, and the Branch Logistics Manager.

What you will need

• You must be 18 years or older.
• You must have 3+ years of experience in computer operation.
• You must have a High School Diploma, GED, or equivalent (BA or higher preferred).
• You must be extremely proficient in Microsoft Outlook, Excel, and Word.
• 1-2 Years of Logistics/Dispatch experience preferred
• 1+ years of Administrative experience
• 1+ Years of Warehouse Experience/knowledge preferred

How you will make an impact

• Answer phone calls from sales personnel, customers, branch personnel, and corporate department employees. 
• Assist with route planning and dispatching of branch drivers. 
• Assist with the branch work order flow by monitoring sales order queues and customer order paper flow to ensure timely product delivery. 
• Assist with printing customer orders, pick tickets, delivery tickets, and corrected reprinted work orders. 
• Handle credit card transactions and customer check deposit creation. 
• Create will call and employee sales orders, including invoicing, as needed. 
• File, scan, and record important daily documents related to sales orders and safety training. 
• Review daily delivery driver tickets to ensure customer invoicing and delivery. 
• Print reports for branch delivery drivers and delivery management. 
• Perform data entry processes in company operating systems such as Great Plains and SalesPad. 
• Assist with telecommunications for incoming calls to ensure communication and issue resolution. 
• Respond to and follow up on emails within 4 hours. 
• Audit and monitor SalesPad queues for correct order statuses. 
• Scan customer order PODs into invoiced orders. 
• Invoice orders in the operating system as needed. 
• File completed HazMat shipping paperwork. 
• Assist with updating Delivery Driver certifications. 
• Review and verify all Delivery Driver manifests for cleanliness. 
• Assist with phone calls and messaging with sales personnel and customers. 
• Schedule, monitor, and document branch vendor pick-ups. 
• Create sales orders for will-call customers. 
• Assist the Branch Warehouse Admin and Receiving Admin as needed.

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