Procurement Assistant

Overview


The Procurement Assistant will be responsible for overseeing the administration and management of the City's Procurement Card (P-Card) Program. The position will ensure compliance with the P-Card Policy, handling cardholder inquiries, monitoring transactions, and supporting the effective use of the P-Cards to streamline the purchasing process.


Responsibilities
• Manage the daily operations of the procurement card (P-Card) program
• Set up, modify, and deactivate P-Cards as required
• Ensure all P-Card holders are properly trained on the program's policies and procedures
• Monitor and ensure compliance with organizational policies and guidelines
• Regularly review transaction reports for discrepancies or irregularities
• Prepare detailed reports on P-Card usage, including summaries of expenditures and trends
• Work with internal audit teams to ensure the accuracy of financial data and compliance with regulations
• Track and reconcile P-Card transactions on a regular basis
• Assist with the coding and allocation of transactions to the appropriate departments and budgets
• Review receipts and supporting documentation for compliance with program policies
• Provide customer service to cardholders by responding to inquiries, resolving issues, and assisting with troubleshooting
• Work closely with departments to assist in managing P-Card limits and usage for operational needs
• Maintain organized records of P-Card applications, approvals, transactions, and monthly reports
• Ensure all transactions are properly documented and readily accessible for auditing purposes
• Conduct ongoing training sessions for new and current cardholders on P-Card policies, procedures, and best practices
• Communicate updates to policies and provide guidance on proper card usage
• Perform monthly reconciliation of all P-Card transactions
• Investigate and resolve any discrepancies or issues related to P-Card transactions or accounts
• May be asked to perform other duties as assigned


Position Type and Typical Hours of Work
• Non-Exempt - Full-Time, Monday - Friday 8:00 am to 5:00 pm
• Flexibility to work evenings, weekends, and holidays is a schedule requirement
• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.


The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.


Qualifications
• Associate's degree (AA/AS); or 2 year technical certificate
• Two (2) years of Experience


Licenses and Certifications


Required
• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire


Employment Testing


Employment is contingent on passing any post-offer pre-employment screening as listed below:
• Criminal Background Check: Yes
• Motor Vehicle Record Check: Yes
• Drug Screening: Yes
• Physical Exam: Yes


Basis of Rating


A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.


Supplemental Information
• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.


The City of Corpus Christi is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department