Analyst 2

Analyst 2

Interviews: Due to the high volume of applications we receive, it may take several weeks after the application deadline for us to schedule interviews.

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD's efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission.

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
• Salary offers are made with consideration of the candidate's education and experience.

Position Highlights

The Columbia County Circuit Court in Saint Helens, Oregon, is hiring an Analyst 2 to provide confidential administrative and analytical support to court leadership related to court policies, procedures, programs, and internal operations.

As a subject matter expert for court case management systems, you will provide guidance, troubleshooting support, and best-practice recommendations to our court staff. You will gather data about complex court program operations, analyze the results, compile reports, and present your findings. You will design and implement tools, reports, and processes to monitor data quality, as well as develop job aids and resources that promote accurate and consistent data entry. You will update policies, procedures, and desk manuals as well as the court's public-facing website and internal SharePoint page. You will develop training materials and facilitate training sessions for court staff related to operational procedures, technology, and workflow changes. As a member of the court's management team, you will attend management meetings and participate in strategic planning. You will analyze proposed changes to policies, procedures, and legislation that could impact our court and help implement required changes. You will also work on special projects assigned by the Trial Court Administrator (TCA).

Collaboration is an important aspect of this role. You will work closely with the TCA, judges, court staff, attorneys, vendors, and agencies. You will help the TCA and Presiding Judge with community outreach and engagement by coordinating meetings and preparing agendas, meeting materials, and follow-up documentation. As our pretrial analyst and liaison with OJD's Office of the State Court Administrator pretrial team, you will oversee the court's pretrial release program, identify operational issues, recommend changes, and help implement improvements. You will develop pretrial program reports and dashboards, analyze program data, and create documentation. You will develop and facilitate training sessions for court staff related to the pretrial program. You will also monitor state and national pretrial program trends and best practices.

Additionally, you will update a variety of court forms and documents to ensure accuracy, accessibility, and compliance with style and formatting standards. You will propose revisions in response to legislative updates, judicial input, and administrative changes. You will also share updates with court staff and provide guidance as needed.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for REQUIRED Cover Letter and Work History/Resume

• Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
• Cover Letter (REQUIRED)
• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.
• Address the cover letter "To the Hiring Manager."
• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
• Prepare your cover letter before starting your Workday application.
• Work History/Resume (REQUIRED)
• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name. OR
• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
• Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
• The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have a bachelor's degree in business, court administration, public administration or a related field.

AND At least two (2) years of increasingly responsible professional-level experience that typically supports the knowledge, skills, and abilities required for the position.

OR

Any combination of education and experience equivalent to six (6) years of experience that typically supports the knowledge, skills, and abilities for the position.

Note: Professional-level experience is defined as:

• The ability to use independent judgment and discretion in performing work duties.
• A level of specialized knowledge in the field of work with some authority for independent decision-making.
• In-depth work requirements, such as data gathering, analysis, and interpretation.
• Interaction with a broad range of individuals.
• Individual accountability for results.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Proficiency using a computer to manage data, perform research and analysis, and present findings to a supervisor or group.
• Experience writing various reports and other documents that explain complex rules or policies and that provide analyses and recommendations.
• Experience adapting or developing rules, policies, procedures, forms, and best practices.
• Experience maintaining accuracy and meeting deadlines despite frequent interruptions and distracting surroundings.
• Experience developing educational materials for, and delivering instruction to, adult learners.
• Skill in public speaking and making presentations to groups of various sizes.

Working Conditions

• This is a full-time position, and the work schedule currently is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.
• Occasional after-hours or overtime work may be required.
• Frequent phone and in-person contact with people from diverse backgrounds.
• Frequent phone and in-person contact with people who may be facing challenging life circumstances, highly stressful situations, or trauma.
• Frequent phone and in-person contact with people who are angry, hostile, or frustrated.
• Daily data entry and work with confidential documents and information.
• Extended periods of sitting or standing.
• Frequent walking and stairs.
• Occasionally lifting loads that weigh less than 20 pounds.
• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

Additional Information

• Criminal Background Check You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.