Adjointe en gestion administrative - F/H

Missions

At the Aix-en-Provence site, located at the Cube on the Schuman campus, this position offers the opportunity to occupy a versatile role at the heart of the structure. In close contact with the management team, it contributes to the daily functioning of the UTL and the quality of the welcome to the approximately 1,500 people who visit the site each year. A true interface between the public, teaching teams, partners, and the various university services, this role combines a sense of service, organization, and autonomy.

The daily routine is filled with varied tasks that blend reception, information, administrative management, enrollment support, monitoring of the pedagogical program, and assistance in organizing conferences and events. Managing files, updating data in business tools, preparing administrative documents, following schedules, and coordinating information directly contribute to the quality of services provided to users. The position also participates in the development of the site's activities by supporting the programming, gathering public expectations, and contributing to the continuous improvement of the training offer.

A logistical and technical dimension complements these missions through the monitoring of pedagogical equipment, updating communication materials in collaboration with the relevant teams, and managing the data necessary for the functioning of the service.

This position is part of a small, cohesive team where cooperation, trust, and communication foster a stimulating work environment. The diversity of proposed themes, the richness of exchanges with a loyal and curious audience, and the variety of activities offer a particularly dynamic professional setting.

Profile Sought

This position is for someone recognized for their organizational skills, versatility, and interpersonal skills, capable of evolving in a dynamic environment where exchanges with the public and teams are central. Excellent mastery of office tools and the digital environment is expected, as well as a real facility for producing quality documents and using the university's business applications, notably APOGEE.

A good understanding of the functioning of the university and its environment allows for effective support of various interlocutors, whether it is the public, teaching teams, partners, or administrative services. The position also requires strong writing skills and excellent command of the French language to ensure clear, reliable, and professional exchanges.

Success in this role relies on the ability to organize one's activity methodically, manage several files in parallel, meet deadlines, and provide rigorous follow-up of actions undertaken. Autonomy is accompanied by a genuine team spirit, fluid communication, and the ability to share useful information for the proper functioning of the service.

Beyond technical skills, this mission calls for a curious, committed, and proactive personality, enjoying the diversity of activities and human contacts. A sense of welcome, listening, discretion, availability, and responsiveness are essential to meet the expectations of a varied audience in a spirit of service quality. Rigor, transparency, adaptability, and a willingness to contribute to the continuous improvement of practices will fully enhance the exercise of this function within a team committed to a mission of general interest.

Additional Information

Joining AMU means benefiting from a socially engaged work environment:

• Flexibility in the organization of the workweek is possible according to the structure's framework: telework and a 4-day or 4.5-day week available from 2 months of seniority in agreement with the manager.
• Balance of work and personal time: enjoy up to 50 days of leave in the first year, then 58 days after one year (varies according to the chosen organization and working time).
• Monthly and annual bonuses from 12 months of seniority for non-permanent staff and application of the RIFSEEP for permanent staff.
• Personalized support for staff in situations of disability.
• Coverage of public transportation costs at 75% compatible with a sustainable mobility allowance.
• The possibility of a parking space or a sustainable mobility allowance for the use of bicycles on commutes.
• Access to benefits in various areas: leisure, sports, culture, and social.

Position Status

Vacant as of July 1, 2026

Reference Job Title

Charged / Charged with Welcome, Relations, and User Service