Operations Specialist to the Dean

Operations Specialist Under minimal supervision, the Operations Specialist is responsible for designing, developing, and facilitating the execution of strategic projects and initiatives for the Dean of College of Pharmacy. This position also provides high‑level administrative support, ensuring smooth operations and alignment with strategic goals. The role involves overseeing project execution, coordinating administrative functions, and serving as a key liaison between faculty, staff, students, and external constituencies. The incumbent may also manage core operational or business functions and oversee office support activities. Duties and Responsibilities Collaborates with team to provide procurement, logistics, calendaring, attendance for the Dean’s projects and recurring academic and administrative events, assists with daily office operations. Designs and develops project plans to implement new policies, programs, initiatives, and operational processes aligned with strategic objectives of the Dean. Organizes and coordinates project execution and tracking to maintain compliance with strategic plans, goals, and optimal operating efficiency. Establishes and implements short‑ and long‑term goals to ensure timely, cost‑effective project completion and alignment with college requirements. Conducts research, collaborates, and provides analysis to identify the proper process for resolution of non‑recurring, unique tasks, workflows, and organizational challenges. Develops proposals, reports, and collaborative agreements to support new or revised policies, programs, and procedures, ensuring adherence to regulatory and institutional guidelines. Provides specialized support to management, faculty, staff, and students for effective system and program implementation, supports committees and organizes documentation and meeting materials. Maintains records, databases, and documentation related to program implementation and administrative activities. Leads and guides staff and/or student employees, providing training and oversight as needed. Required Competencies Highly skilled in calendar and project planning and management. Proficiency in analyzing and improving systems, processes, and procedures. Ability to establish, prioritize, and maintain operating goals, priorities, and objectives. Record management and database administration skills. Strong writing and editing abilities for reports, policies, and procedural documentation. Office and administrative management expertise, including scheduling, event coordination, and correspondence handling. Ability to lead and train staff and/or student employees. Minimum Qualifications High school diploma or GED; at least 7 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis. Preferred Qualifications Executive leadership support experience. Bachelor’s or higher‑level degree from an accredited institution. Strong evidence of managing calendars, meetings, retreats, and minute‑taking. Project management experience. Detail‑oriented documentation and professional presentation. Strategic planning experience in large organizations. Strong listening, interpersonal, and communication skills. Ability to comfortably use Office 365 including Word, Excel, PowerPoint, Access, SharePoint, Teams, and other cloud services. Experience working in a higher education, academic and/or health science setting. Benefits This is a benefits‑eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through tuition remission and dependent education programs. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the benefits eligibility information. Background Check A pre‑employment background check is required. This may include a criminal history background check, New Mexico Department of Health fingerprint screening, and others. Equal Opportunity Statement The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. #J-18808-Ljbffr The University of New Mexico