Conference Planner (Portuguese Speaking Preferred)

Responsibilities Lead operational delivery of all exhibitor elements across multiple B2B conferences, including project management, floor‑plan management, financial management (forecasting, budgeting and reconciliation), staff planning and production scheduling. Develop, maintain and improve exhibit floor plans to maximize revenue opportunities and engagement. Manage conference budgets with direct responsibility for all costs associated with exhibitor fulfillment and delivery; produce accurate monthly forecasts and manage expenses effectively. Attend conferences as the onsite lead for exhibit delivery, managing the production schedule, agency partners, vendors and conference staff. Develop and maintain exhibit inventory as it relates to the show floor, speaking sessions and other marketing opportunities. Analyze data to determine the best course of action on various conference elements. Maintain an online portal that holds all logistical information and details for exhibitors, ensuring the best possible experience for clients. Anticipate and react to client requests with a service focus that delivers exceedingly high value to drive exhibitor retention. Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and strong partnerships. Achieve operational excellence and process efficiencies across all aspects of conference delivery. Develop a comprehensive understanding of Gartner’s conference business, including the value proposition of each conference for attendees and exhibitors and the value proposition of each exhibitor product. Standardize operational processes, project management and best practices both in the planning and onsite execution stages of conference production and delivery. Develop an innovative and creative approach to all aspects of the role – team management, engagement strategy and operational execution. Qualifications Bachelor’s Degree preferred. Portuguese speaking preferred. 1–3+ years of event management, experiential marketing, event marketing, or tradeshow management experience. Proven event operational skills, including production schedules, budget management and event staffing. Project‑management experience on detailed programs with multiple variables and dependencies. Proven experience managing agency and vendor partners. Strong interpersonal and relationship‑building skills, especially with senior‑level professionals, cross‑functionally and with agency partners. Creative, innovative and strategic thinker with strong attention to detail. Strong financial management skills. Motivated team player with a desire to learn and grow. Strong oral and written communication skills, including excellent presentation skills. Effective problem‑solving, time‑management and organization skills. Demonstrated ability to adapt, implement and manage change and strive for continuous improvement. Passionate approach/methodology to deliver exceptional results. Ability to thrive in high‑pressure situations. EEO Statement The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status or any other legally protected status, and to seek to advance the principles of equal employment opportunity. Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. #J-18808-Ljbffr