Teller

Cash Management Duties

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Cash Management (50%)

• Performs cash management duties as outlined in VA and VHA Financial Policies and instructions issued by the U.S. Treasury Department. Designated as an authorized agent of the Treasury Department and is personally held responsible for the Treasury's advance. Responsible for all cash management functions ensuring adequate supply is maintained for operations. Makes cash payments in accordance with authority delegated by the Chief Disbursing Officer, Division of Disbursement, Treasury Department. Makes cash payments to patients, employees, and cash replenishments to Teller and Imprest Fund Cashiers. These include withdrawals of cash from Personal Funds of Patients, both restricted and unrestricted accounts; mileage allowance of claimants and beneficiaries; payments from deposited funds of deceased patients to designated persons; petty cash purchases; and negotiable instruments drawn in favor of hospitalized competent beneficiaries. Administratively responsible for all Agent Cashier input into the Austin Finance Center and Treasury reports, reconciliation and all disbursements and receipts of cash instruments.
• Receives, deposits, and accounts for all collections received including monies collected from a variety of sources (temporary depository; individual patient deposits, institutional award payments, reimbursement and refunds from employees, payments from first party medication copayments and category C copayments collected from patients for the Medical Care Collection Fund (MCCF), commercial vendors, other government agencies and third parties, and general collections from sales.) All funds, cash and other negotiable items received at the facility are appropriately safeguarded and must be entered into FMS (Financial Management System) through the Agent Cashier Module of the Vista Based Accounts Receivable System. Maintains automated records and generates the reports and accounts required through the Vista/IFCAP system to ensure proper identification and deposits of funds.
• Determines the necessity and frequency of replenishing the cash advance in order that cash on hand is not depleted, avoiding disruption of cashier services. Makes cash advance to alternate cashiers, determines if the advance is sufficient to adequately carry out the disbursing function as required.

Reporting and Accountability (30%)

Responsible for the administration of pre-numbered accountable forms, determining the correct level of inventories, and ensuring the correct appropriations and fund symbols are used on all accountable forms. Balances accounts and advances daily to ensure that all disbursements and collections are properly accounted for; reconciles all withdrawals and deposits daily. Determines the need and time for replenishment of funds based upon amounts disbursed during previous periods and known future needs or pre-established schedules. Responsible for preventing access of unauthorized individuals to the Agent Cashier Office and maintaining and practicing appropriate security measures. Ensures against improper disclosure of the safe combination and ensures the combination is changed annually and in accordance with manual requirements.

Administrative Duties (20%)

Responsible for estimating and reporting on expected time of completion of work, maintaining records of work assignments, and preparing daily, monthly, and annual accountability reports and reconciliation reports. Resolves informal complaints from customers independently. Proactively offers recommendations to the supervisor to enhance workflow efficiency and identify opportunities for improved processes, ultimately supporting superior service delivery to all customers. Primary resource for answering cashier-related questions. Provides training on functions, procedures, regulations, and provides technical support to alternate cashiers. Performs other related duties as assigned.

Work Schedule: Mon-Fri 7-1530

Virtual: This is not a virtual position.

Position Description/PD#: Teller/ PD02200A

Relocation/Recruitment Incentives: Not authorized.

Critical Skills Incentive (CSI): Not approved.

Permanent Change of Station (PCS): Not authorized.