Office Services Assistant

Kennedys, a growing global law firm specializing in insurance coverage/defense law seeks a full-time Office Services Assistant to join our Seattle office. Duties include support of office services needs and special projects as assigned to the Facilities Team. This position is full-time, in office, Monday through Friday from 9:00 a.m. to 5:00 p.m. Key Responsibilities Reception coverage – greet guests and answer/transfer phone calls Coordinate conference room bookings and meeting needs such as catering, coffee set up, and clean up Process bulk copying/printing requests Coordinate incoming and outgoing mail and packages Submit expense reports and reimbursement requests Assist with travel booking Maintain inventory of office supplies Store and organize hard copy file documents including transcripts, notebooks, checks, and mailed notices/correspondence Submit building maintenance requests Assist in coordination of office events and socials Maintain cleanliness and pantry stock of kitchens Assist Legal Assistants with daily tasks such as matter scheduling and calendaring, matter‑related document upload and download on client portals and eCourts, conflict checks and opening new matters Assist with bar and CLE compliance reporting Miscellaneous Request Per Office Manager/Attorneys Required Skills & Experience High school degree or equivalent Minimum of 2 years' related law office experience and familiarity with legal terminology, legal support and working knowledge of Microsoft Suite Ability to successfully multi‑task; Strong attention to detail; Strong customer service awareness; Ability to establish and maintain strong working relationships Motivated by high quality work product and service to employees at all levels. Notary a Plus but Not Required Ability to forecast needs, prioritize work, and to contribute to all team projects. Work occasionally requires a high level of mental effort, attention to detail and strain when performing a high volume of clerical tasks and performing other essential duties; Work may occasionally require more than 40 hours per week to perform the essential duties of the position. Ability to retrieve and distribute files, mail, written documents, or office supplies weighing up to 50 pounds and ability to retrieve and replace objects from shelves of up to 8 feet high. The annualized salary range for this role is $57,000-$62,000. However, this is contingent upon level of experience, location, and other job‑related factors permitted by law. FLSA Status: Non-Exempt Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys. #J-18808-Ljbffr Kennedys