Office Manager

Benefits:

• 401(k)
• Employee discounts
• Health insurance
• Dental insurance
• Opportunity for advancement
• Vision insurance

Benefits/Perks

• Competitive Compensation
• Health, Dental, Vision & Life Insurance
• 401(k)
• Career Advancement & Leadership Growth

Job Summary

We are seeking a highly competent, driven, and experienced Office Manager to take ownership of our day-to-day office operations and help support a growing construction and industrial services company.

This is not a passive administrative position. We need someone who understands how a professional office should operate, takes initiative, anticipates needs, holds matters accountable through completion, and creates structure as the company grows.

The ideal candidate understands the demands of a fast-paced business, has some familiarity with construction or field-service operations, and can confidently coordinate between executive leadership, office personnel, field employees, clients, and vendors.

We are looking for someone who can take control of the office, establish order, solve problems, and grow into greater leadership responsibility as the company expands.

Responsibilities

• Take ownership of daily office operations, executive scheduling, meetings, correspondence, and administrative priorities.
• Maintain an organized, professional, efficient, and business-ready office environment.
• Implement and maintain office procedures and SOPs, ensuring assignments and action items are followed through to completion.
• Coordinate communication between management, office personnel, field operations, clients, vendors, and other business partners.
• Manage invoices, vendor relationships, office purchasing, contracts, records, and general administrative expenses.
• Maintain office technology, equipment, documents, and systems in coordination with IT and other service providers.
• Identify problems, inefficiencies, and upcoming needs; develop solutions and help management implement improvements.
• Build administrative processes that can scale with the company and eventually assist in developing and managing additional office personnel.
  
  

Qualifications

• Previous Office Manager, Executive Assistant, Administrative Manager, or similar business operations experience.
• Construction, industrial services, equipment, transportation, field services, or related industry experience is strongly preferred.
• Strong working knowledge of Microsoft Office, Excel, Outlook, and general business technology.
• Exceptional organization, time management, communication, and follow-through.
• Strong problem-solving skills with the ability to work independently and make sound decisions.
• Professional, dependable, discreet, and comfortable working directly with executive leadership.
• Must be proactive, accountable, quick to learn, and capable of anticipating what needs to happen next.
• Must have the desire and capability to grow with the company and eventually help build and lead an administrative team.
  
  
  

We are looking for an Office Manager who takes ownership. If you see a problem, investigate it. If something needs to be completed, follow it through. If a process can be improved, bring a solution.