Editorial Assistant

Summary Supports the manuscript submission activities of two journals to ensure compliance with all required submission elements. Assist authors with submission issues as needed. Project Management of PodCasts for both journals from point of content suggestions to scheduling. Fulfills areas of editorial responsibility as defined by the Publications Director. Duties and Responsibilities Manages the manuscript submission program of both journals, including o adherence to the author disclosure program, o originality of content, o appropriate formatting and referencing, o correct file types, for ASO, participation in the journal’s visual abstract program for SOI, cascading submission program Works closely and coordinates with editors regarding peer review and manuscript decisions, and ensures editorial workflows are followed Manages companion papers programs, including editorials, ASO Author Reflections, ASO Visual Abstracts, others as needed Flags for Editor and team articles that not appropriate for the journal, or which may have plagiarism/similarity issues, for review and withdrawal as approved Manages the editorial workflow for the Complete Admin Checklist and Assign Section Editor queues Assist authors with submission issues as needed Raise Author, Reviewer, or Editor issues as appropriate Manage user merges Assist with Disclosures Project Manager for Podcasts – including solicitations, coordination of podcast and handoff to podcast editor Provides editorial and other support as needed to authors, reviewers and editors Responds to inquiries, provides updates on manuscript status, handles author revisions and file management Ensures adherence to journal quality guidelines Maintains peer review confidentiality in all communications Provide support as needed for Visual Abstracts Add DOIs to Author Reflections and/or Editorials Convert large video files into a downloadable link for the authors/reviewers/editors Chase reviewers Confirm and add CME for reviewers Qualifications Bachelor’s degree in communication /related field Knowledge of the ScholarOne peer review platform a plus Understanding of the peer review process, including ethics and confidentiality standards a plus Excellent communication skills, both verbally and in writing Ability to manage time and schedule so that work goals and requirements are achieved What we offer Collaborative work environment that values hard work and creative thinking. Support for professional development. Competitive salary with great benefits including health insurance, dental benefits, vision insurance, 401K, and PTO. In addition, the SSO office is closed the week between Christmas and New Year’s Day. Flex hours, casual dress code, and a hybrid schedule #J-18808-Ljbffr