Billing Coordinator

Billing CoordinatorThe Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation. With offices in New York, Los Angeles, London, and Paris, our team represents the industry's most influential fashion stylists, hairstylists, makeup artists and production designers. Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion's leading creators. The company is also committed to promoting environmental conservation through business and not-for-profit ventures. The Wall Group was founded in 2000 by Brooke Wall.The Wall Group is seeking a Billing Coordinator to join their expanding finance team in LA. We are looking for an energetic, hands-on, eager to grow candidate with basic accounting/business concepts and experience.Job Responsibilities include but are not limited to:Total management of talent managers' billing, including:Collaboration with talent managers to ensure accurate entry of all job informationHandling top level senior talent manager accountsRoutinely auditing jobs not yet billed and jobs entered without fees, communicating to manager and ensuring timely billingEnsuring contracts have been signed where appropriate and that all necessary billing backup has been properly audited, organized, and savedAccurately generate draft invoices and live invoices, actively solving any billing discrepancies or revisions as requiredHandling specialized invoices and calculations when necessaryWorking with third party organization to ensure invoices are sent promptly to the correct billing partyAssisting with invoice collections, including but not limited to invoice disputes, following up on outstanding balances, and communicating open items to respective talent managersWork with talent managers and their artists to assist with talent onboarding:Auditing artist documents prior to onboarding to systemManaging third party organization in setting up artists accurately in accounting systemCreating and maintaining relevant new hire requests and reconciliation reportsAssist management with annual 1099 creation and distribution – ensuring clients receive proper tax documentsAid in month end close process – journal entries and reporting as neededPrep provision for BD JEsRespond to internal and external requests, providing high quality support to customers and colleaguesAMEX PcardsAssist with artist statement cleanupThe ideal candidate:Bachelor's degree in accounting or financeApproximately 3-5 years of billing experience2+ years hands on exposure to a general ledger system, SAP experience would be helpfulA proven ability to work with a teamProficiency with Microsoft ExcelStrong written and verbal communication skillsGreat attention to detailAbility to prioritize, to multitask, and to meet strict deadlinesPer local requirements and in the interest of transparency, the rate shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience. The company strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.Hiring rate minimum:$22.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds)Hiring rate maximum:$30.00 hourly