Payroll/Benefits Coordinator

General Summary Responsible for the preparation of payroll and supplemental payroll reports and disbursements. Also responsible for individual pension records and calculations for retirees. Representative Duties and Responsibilities Accounting Balances: ledgers with payroll accounts. Compiles: monthly/annual pension reports, 941 and w-2 tax reports, and other reports requested by supervision, auditors, and state agencies (ex- Work Comp / MESC). Completes: salary surveys and special reports as requested. Maintains: all payroll records and related documents including those needed for permanent records; vacation, sick, personal, and compensatory time balances; pays and tracks disability payments of all types. Prepares: preparing payroll in accordance with time records or appropriate data; tax payments, deductions, and necessary supporting data and form filings. Technical / Control Analyzes: accounts to verify balanced with detailed supporting accounts/ledgers. Appropriate corrections made. Assists: departments by preparing payroll information, answering their questions and explaining payroll procedures; employees in figuring their tax status or deductions. Informs: employees on pension benefit options and projections. Special Items Provides support to HR Director and Budget Director with compiling data and numbers on payroll, benefits, sick/vacation/comp pay and FAC’s. May prepares miscellaneous billings/invoicing for the Finance Department. May be assigned unique tasks to the department within the competency level of the other tasks described in this document. Answers questions and researches items in response to inquires from auditors. The preceding statements are intended to describe the general nature and level of work being performed by personnel assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified. Performs other related duties as required. Qualifications Bachelor’s Degree in business with substantial accounting and finance course work or equivalent. Familiarity in the use of computers required. (Must be proficient with use of Excel). Four or more years accounting or payroll experience. Preferred municipal finance experience. Equipment and Tools Used Personal computers, copiers, PC software (word/excel), public records and laws. Abilities Math – An understanding of percentages, fractions, ratios, rates, algebra, and calculations is required. Reading – Ability to read, comprehend, and interpret complex manuals and instructions (including ordinances). Writing – Ability to write moderately complex instructions and communicate problems, procedures for supervision or for others. Ability to write correspondence to employees and customers. Speaking – Ability to clearly communicate information and questions related to all aspects of the job in person and over the phone using correct English. Physical Requirements Considered Sedentary Work. Lifting – up to 30 pounds on an occasional basis. Pushing – ability to transfer/push materials up to 60 lbs by pushing or the use of lift trucks. Movement – Ability to maneuver as necessary to use cash register, copier, and personal computer equipment. Kneeling, stooping occasionally. Walking – occasionally; Standing – occasionally; Sitting – frequently. Use of hands – constantly. Reaching – frequently. Vision – near vision required, color vision preferred. Hearing – must be able to hear and understand normal speech in same room and on phone. Environment and Hazards Noise – office environment. Electrical hazards – rarely. Biohazards – no. Caustic chemicals – no. Extreme outdoor temperatures – no. Dust – no. Moving equipment hazards – no. Dangerous persons – rarely. High pressure lines – no. Weapons – no. Atmosphere hazards – no. Slip Hazards – no. Benefits We have a generous benefit package that includes Blue Cross medical, prescription, dental, vision, short/long term disability, $50,000 life insurance, 12% employer 401 (a), and MERS retirement healthcare savings plan. In addition, we provide paid vacation, sick time, personal time and holidays. #J-18808-Ljbffr Vance Airscoop