Marketing Coordinator

Marketing Coordinator

Hollman is seeking a highly organized Marketing Project Coordinator to support marketing initiatives, trade show programs, and cross-functional projects across the organization. This role is responsible for coordinating trade show logistics, managing project timelines, supporting event execution, maintaining marketing assets, and assisting with sales enablement initiatives. The ideal candidate thrives in a fast-paced environment, enjoys managing multiple projects simultaneously, and possesses exceptional communication and organizational skills. This is an excellent opportunity for an early-career marketing professional looking to gain experience in event marketing, project management, and business-to-business marketing.

Key Responsibilities

• Coordinate logistics for industry trade shows, conferences, customer events, and internal events.
• Manage event registrations, shipping schedules, vendor communications, and show deadlines.
• Coordinate booth assets, marketing materials, promotional items, and event inventory.
• Assist with onsite event execution and post-event wrap-up activities.
• Maintain event calendars, project plans, and planning timelines.

• Track marketing projects from initiation through completion.
• Coordinate activities between Marketing, Sales, Product Development, Engineering, Production, and external vendors.
• Monitor project schedules and ensure deadlines are met.
• Schedule meetings, maintain project documentation, and communicate project status updates.
• Follow up on action items and help remove roadblocks to keep projects moving forward.

• Support development of pre-show and post-show communications.
• Coordinate attendee lists, registrations, and event-related communications.
• Track lead generation metrics and event performance data.
• Prepare event summaries, reports, and follow-up documentation.
• Assist with sales support materials and event-related marketing initiatives.

• Maintain inventory of trade show displays, marketing collateral, promotional items, and event materials.
• Coordinate shipping, storage, and deployment of event assets.
• Ensure all show materials are updated, organized, and available for upcoming events.

• Track event budgets and expenses.
• Coordinate purchasing and vendor invoices.
• Support vendor communication and scheduling.
• Maintain accurate project and event records.

Qualifications Required

• Strong organizational and project management skills.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite.

Preferred

• Bachelor's degree in Marketing, Communications, Business, Hospitality, Event Management, or related field.
• Internship or professional experience in marketing, events, project coordination, communications, or related fields.
• Experience coordinating events, conferences, or trade shows.
• Familiarity with CRM, project management, or marketing software platforms.

Success in This Role

• Keep marketing projects organized and on schedule.
• Ensure trade shows and events are executed efficiently and professionally.
• Maintain strong communication across departments.
• Deliver accurate reporting and event performance tracking.
• Support a seamless experience for internal teams, customers, and event partners.