Procurement Officer

The Agency
The Landmarks Preservation Commission (LPC) is the largest municipal preservation agency in the nation. It is responsible for protecting New York Citys architecturally historically and culturally significant buildings and sites by granting them landmark or historic district status and regulating them after designation. The agency is comprised of a panel of 11 commissioners and supported by a staff of approximately 80 preservationists researchers architects historians attorneys archaeologists and administrative employees. There are more than 38500 designated buildings and sites in New York City most of which are located in 159 historic districts across all five boroughs.

Working at the Landmarks Preservation Commission provides a unique opportunity to develop professionally engage with some of New York Citys most significant historic resources serve the public and help advance LPCs mission to preserve and protect the citys architectural historical and cultural heritage.

The Team
The Procurement Analyst is a critical member of the Administration department. The Administration department is responsible for LPCs financial management procurement personnel recruitment operations and benefits administration.

Your Impact
As Procurement Analyst you will support LPCs budgetary and procurement initiatives. As a key member of our small agency you will be able to work on contracts procurement and assist with budget administration.

Your Responsibilities
Under the direction of the Director of Financial Management with some latitude for the exercise of independent judgment and initiative the Procurement Analyst will perform budgetary and procurement tasks report vendor research and administrative tasks to support the Administration department.

Responsibilities include but are not limited to:
-Processes all procurement and contract actions for the agency including researching agency requirements and product and service availability writing and releasing solicitations reviewing proposals processing documents such as pre-solicitations reports recommendations for award vendor responsibility determinations and registering of contracts with the Comptrollers Office;
-Makes purchases using the New York City Requirement Contracts and other master agreements New York State contracts and small purchases and micro-purchase orders as necessary;
-Ensures citywide procurement policies are followed in contract processing including compliance with all NYC Procurement Policy Board (PPB) Rules Local Laws and Executive Orders and in accordance with Comptrollers Directives and MWBE goals;
-Communicates with vendors and agency staff to obtain required documents and review submitted documents for completion and compliance with procurement rules and regulations;
-Prepares and completes orders in a timely and accurate manner in accordance with requirements;
-Prepares FMS transactions including budget modifications payments p-card transactions and Imprest Fund data entry;
-Serves as a P-card holder and prepare all associated reports and transaction logs;
-Administers procurement contracts and changes in PASSPORT;
-Maintains LPCs inventory of supplies/equipment drafts associated reports; and
-Assists with other general Administration Department functions and projects as needed.

Preferred Qualifications:
-Excellent written and oral communications;
-Collaborative approach;
-Deep understanding of Citys Procurement Policy Board Rules and Comptrollers Directives
-2-years of experience working with Citywide Procurement systems such as FMS OCP and PASSPort.

How to Apply
Please submit resume and cover letter to: JobsNYC at Note
-The Landmarks Preservation Commission will only respond to qualified candidates. While we appreciate every applicants interest only those under consideration will be contacted.

-If you were educated in a school outside of the United States you must be able to submit an evaluation of your foreign education from an approved organization.

-Final appointment is subject to approval by the Office of Management and Budget.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy. LPC employees can expect to work as part of a highly engaged passionate and inclusive workforce where everyones contributions are valued respected and make an impact on one of the best and most diverse cities in the world!

PROCUREMENT ANALYST - 12158

Qualifications :

1. A baccalaureate degree from an accredited college or university; or

2. An associate degree or completion of 60 semester credits from an accredited college or university and 12 months of satisfactory full-time professional experience in procurement of goods services construction or construction-related services or professional technical or administrative experience in contract negotiation/management; or

3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in 2 above; or

4. A combination of education and/or experience equivalent to 1 2 or 3 above. College education may be substituted for professional experience under 2 or 3 above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However all candidates must have at least a four-year high school diploma or its educational equivalent; or

To be eligible for placement in Assignment Level II individuals must have after meeting the minimum requirements either one year served at Assignment Level I or one additional year of the experience described in 2 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time