Administrative Assistant to the Business and Nursing Departments

Job Description

Job Description

Nebraska Wesleyan University seeks applications for an individual who will provide administrative support for the Business and Nursing Departments. This position reports to the Associate Dean of the College of Business and Health Sciences and will work directly with the program directors and faculty in the Business and Nursing Departments. The successful candidate will possess a high level of diplomacy, confidentiality, initiative, self-motivation and discretion with sensitive information. This position is benefit eligible and works 10 months during the year (typically August-May). ResponsibilitiesAdministrative and Office OperationsAnswer and direct phone calls; serve as a reference point for the department and respond to general inquiries from prospective and current studentsPrepare materials for the Mail and Copy Center; collect, sort, and distribute mail and copiesPrepare copies of department meeting notes and syllabiMaintain department faculty files and records, including for nursing clinical facultyProvide general administrative support to full-time and part-time facultyFinancial & Procurement ManagementMaintain department financial records; process and reconcile monthly budgets; manage department credit card invoices and reconciliations; prepare monthly budget reportsPrepare payment forms and process department purchases for office supplies and equipmentPrepare reports and data analyses as neededHuman Resources & Student EmploymentHire, train, and supervise student workersApprove student worker timecardsAcademic Program & Faculty SupportSupport the Business, BSN and MSN Program Directors and Associate Dean in developing course schedulesAssist with preparation of simulation lab materials, organization of lab space, inventory, and ordering suppliesStudent Records & Compliance SupportCreate and maintain nursing student files; track application materials and student progressMonitor compliance requirements such as background checks, drug screenings, and immunization documentation for the Nursing Department.Prepare letters and process student-related transactions (e.g., background checks, address changes, class registrations for BSN & MSN programs)Events, Projects & External EngagementAssist in planning and coordinating special projects, including guest speaker arrangements, lodging, and end-of-semester activitiesSupport department leadership in engagement with external stakeholders (e.g., advisory committees, donors, alumni, hospital administrators, accreditation visitors)QualificationsThree to five years of previous experience as an administrative assistant One to three years of experience overseeing and managing a budgetExperience and knowledge in project management, planning, and schedulingGeneral knowledge of accounting and advertising principlesProficiency in Microsoft Office 365 applicationsStrong interpersonal communication skills, including writing skillsAbility to work with students, faculty, staff and administrationGood organizational skills, detail orientation, adaptability, flexibility, and ability to work with multiple interruptions.Punctuality, good attendance habits, and attention to timelinesAbility to maintain confidentialityFamiliarity with higher education, admission requirements and FERPA rights is desirable Salary and BenefitsNWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, seven weeks of paid time off per year as an exempt employee through vacation and holidays, and 100% tuition discount for dependents after one year of service.DOE/QHow to ApplyTo apply, please upload a cover letter, resume or curriculum vita, and the names of three professional references at the following URL: NWU encourages applicants to address how one or more of NWU's Core Values align with their personal values and characteristics and/or how they would contribute to them at NWU in their cover letter or a separate document. Review of applications will begin immediately and continue until the position is filled. Nebraska Wesleyan University provides equal educational and employment opportunities to qualified persons in all areas of university operation without regard to religion or creed, age, genetic information, gender identity and expression, sexual identity and orientation, veteran status, disability, marital status, race, or national or ethnic origin, in compliance with state and federal laws, including but not limited to Title XII, Title IX, and the ADA. E-Verify, EOE.

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