CSB Assistant Coordinator

Crowell School Of Business Assistant Coordinator

The Crowell School Of Business Assistant Coordinator plays a key support role in enhancing the undergraduate student experience through the coordination and administration of student services and program operations. This part-time position assists with tracking internship and workshop requirements, processing graduation applications, maintaining student records, coordinating events, and supporting other administrative functions that contribute to student success and departmental efficiency. The Assistant Coordinator reports directly to the Undergraduate Programs Manager and collaborates with faculty, students, and staff to ensure the effective delivery of undergraduate program services.

Alignment with Theological Positions

The person who fills this position must be someone who personally agrees with Biola's Articles Of Faith and who is supportive of the positions taken by Biola as contained in its Statement Of Biblical Principles. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola.

Department: Crowell School Of Business

Supervisor: Manager Of Undergraduate Programs

Requirements

Educational Requirements: Bachelor's preferred

Work Requirements: Part-time (20 hours per week) 10 months per year (Aug - May) May require occasional evening hours to support student events, workshops, and departmental activities. This position requires personal attendance at Biola's campus in La Mirada, CA

Essential Duties

Student Support & Administrative Services

Maintain accurate student records and documentation. Provide support during peak student service periods (e.g., pre-registration, orientation, transfer intake). Help coordinate peer advisor communications and student follow-ups. Respond to general student inquiries regarding academic processes, forms, requirements, and deadlines. Assist with the processing and tracking of student forms, graduation applications, internship requirements, and workshop completion records.

Events & Workshops

Assist in the planning and execution of student events including career workshops, orientation activities, undergrad intensives and special programs like the Junior Mentorship Program. Coordinate logistics such as room reservations, calendar listings, materials prep, hospitality, and event follow-up. Liaise with guest speakers and presenters as needed.

Administrative & Operational Support

Maintain and update student tracking tools and departmental records. Help manage the internship and workshops documentation process and assist students with submissions. Contribute to the accuracy of internal scheduling, catalog reviews, and departmental documentation.

Other Duties as Assigned

Participate in department meetings, trainings, and strategic planning sessions. Provide general office support including data entry, calendar management, and document preparation. Assist with front desk operations and customer service duties as needed.

Required Skills/Qualifications

Education & Experience: Associate's degree or some college coursework required; bachelor's degree preferred. Experience working in an academic, administrative, or student support role preferred. Familiarity with higher education systems (e.g., Banner, Canvas) a plus.

Skills

Strong organizational and time management abilities Excellent communication and interpersonal skills Proficiency in Microsoft Office and Google Workspace Ability to work independently and collaboratively in a fast-paced environment Attention to detail and accuracy in data handling

Character & Cultural Fit

Committed to upholding Biola University's theological positions and community values Demonstrates discretion in handling sensitive information and student records Embodies a welcoming and professional demeanor, especially in student-facing interactions Maintain a lifestyle in consonance with sound Christian principles and those promulgated by the institution. Participate in the spiritual growth, development, care and support of other employees.

Hiring Range: $22.40 - 24.00 per hour