Household Manager & Family Assistant (with Meal Prep Support)

Household Manager & Family Assistant (with Meal Prep Support)

Location: Wexford, PA 15090

Employment Type: Part-Time | 1820 hours per week

Schedule: Monday-Thursday 1:00 PM-6:00PM or Tuesday-Thursday 10:00 AM-4:00PM

Compensation: $3035/hour, commensurate with experience.

Start Date: ASAP

Requirements

• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable personal transportation required.
• Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including flu and COVID-19 vaccines), subject to applicable legal accommodations.

About Our Family

We're a lively, warm family of four in Wexford, PA the kind of home where there's always a backpack by the door, a dog who's thrilled to see you, and a busy week unfolding on the calendar. Both parents are in senior executive roles (one primarily working from home, the other with frequent travel), so our days move quickly, and plans can shift. We have two school-aged kids with full schedules and a friendly yellow lab.

When the counters are clear, the laundry is handled, and the week feels organized, everyone in the house feels a sense of calm and lightness-giving us a true ability to connect as a family. We already have some support in place with our bi-weekly cleaners, so this role is about keeping the household running smoothly day to day: staying ahead of the details, coordinating other household help, and helping us maintain systems that reduce stress.

What this role looks like in practice: you'll be the steady, capable presence who helps the household stay one step ahead making sure laundry doesn't pile up, the pantry is stocked, the kids' logistics are covered, and the home feels welcoming and ready for whatever the week brings. In return, you'll be working with a family that values professionalism, trust, and mutual respect we appreciate initiative, and we notice great work.

Who You Are / What We're Looking For

You're the kind of person who can walk into a busy home, take one look around, and know exactly what to do next reset the kitchen, start a laundry load, clear the counters, and quietly get the house back to "caught up." You're highly organized and detail-oriented (a true project-manager mindset), and you take ownership: you start tasks, finish them, and don't need step-by-step direction.

You understand the to-do list never really stops for families. When the house falls behind, the physical clutter adds stress. You'll be the steady presence who takes that pressure off day to day: keeping the home running, anticipating what's next, and making sure the basics (meal support, laundry, supplies, logistics) don't slip.

You're polished and professional comfortable representing the family when interacting with schools, vendors, and the broader community and you're warm without being another thing to manage. You're tech-savvy and confident using the family's Skylight system to keep calendars, lists, and schedules updated.

If you enjoy bringing order to a fast-moving week and helping a family feel calmer, more organized, and more present with their kids, especially as the school year begins and schedules get even more complex you'll likely love this role.

Key Responsibilities

Household Management & Organization

• Create and/or maintain household organization systems
• Daily resets and prep home for biweekly cleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Seasonal swaps (clothing, dcor, bedding)
• Prepare and coordinate donation drop-offs
• Guest prep and clean-up-including refreshing bedding, linens, etc.
• Unpacking from travel
• Change batteries, light bulbs, smoke detectors, etc. as needed

Laundry & Linen Care

• Wash, fold, and put away laundry for the full household
• Ironing, steaming, and special garment care, as needed
• Full linen rotation for all beds
• Keep the laundry area tidy and well-stocked

Meal Planning & Prep

• Batch breakfast prep at the start of the week (grab-and-go items)
• Plan, shop for, and prep 23 family dinners per week
• Prep school lunches
• Grocery shopping primarily at Whole Foods; occasional Trader Joe's run
• Kitchen clean-up and maintenance
• Follow family food preferences (organic produce, etc.)

Inventory & Errands

• Restock pantry, fridge, and household supplies
• Manage running household supply lists
• Manage household returns (Amazon, Target, etc.)
• General errands: pharmacy pickups, Target runs, dry cleaning drop-off and pickup, etc.
• Gift shopping for birthday parties, teacher appreciation, and similar occasions

Family Support & Child Assistance

• Occasional afternoon pickups and drop-offs (as needed)
• Light supervision and backup care for kids days off school, date nights or occasional evening coverage
• Kid-related errands (last-minute school items, spirit days, etc.)
• Kids' room tidying and seasonal clothing organization

Pet Care

• Dog walking as needed
• Vet and grooming scheduling and transport for the family dog
• Maintain pet supply inventory (food, treats, supplies)

Deep Cleaning & Special Projects

• Occasional deep cleaning of fridge, oven, and baseboards
• Refresh mudroom, garage, and entryways
• Clean humidifiers and air purifiers
• Seasonal and ongoing organizational projects (toys, gear, kids' spaces, linen closets, appliance storage, etc.)

Vehicle Management

• Keep the family vehicle clean and cleared out after activities (as needed)

Vendor & Property Oversight

• Serve as the on-site point of contact for service providers (HVAC, handyman, etc.)
• Research repairs and coordinate quotes as needed

Administrative & Personal Assistant Support

• Maintain and update the Skylight shared household calendar and grocery list
• Phone calls to schedule, reschedule, or cancel appointments (doctors, haircuts, kids' activities, etc.)

How to Apply

Please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with contact information. Please note that this role requires a background check.

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