Administrative Assistant 3

Administrative Assistant 3

$17.64 per hour 225 Day (10 1/2 month) calendar with standard benefits

This position works 8 hours per day and 5 days per week. The scheduled work hours for this position are 8:00 am-4:30 pm.

This institution is an equal opportunity provider. INTERNAL APPLICANTS MUST ATTACH THEIR INTERNAL TRANSFER APPLICATION BY THE INTERNAL CLOSING DATE TO BE CONSIDERED FOR AN INTERVIEW.

STATUS: Full Time/40 Hours per week

FLSA STATUS: Exempt - x - Non-Exempt

REPORTS TO: Building Principal, Department Supervisor

HUMAN RESOURCES - x - Approved - Not Approved

POSITION SUMMARY: Supports the mission of the school district by performing general secretarial tasks to support the department or building to which assigned.

ESSENTIAL FUNCTIONS:

• Provides clerical support to the supervisor and department as needed, in order to ensure reliable and accurate data essential for operations
• Answers phones and gives information to callers, takes messages or transfers calls
• Arranges meetings
• Complete forms in accordance with District procedures
• Composes, types and distributes correspondence, reports, meetings note
• Mails information
• Follows established work procedures and schedules for the office
• Maintain schedules and calendars
• Greet visitors and callers, handle their inquiries and direct them to the appropriate person
• Set up and maintain paper and electronic filing systems for records, correspondence and other material
• Maintain databases, and operate office equipment
• Performs other duties as assigned

ESSENTIAL SKILLS AND ABILITIES:

• Ability to anticipate, initiate and follow through with duties not specifically assigned
• Ability to compose general correspondence
• Ability to evaluate and solve problems in the absence of supervisor
• Ability to execute defined work assignments
• Ability to move throughout assigned office and building
• Ability to perform necessary clerical procedures to complete assigned duties throughout assigned location
• Ability to recognize common safety and health hazards
• Ability to stoop, bend, twist, lift and move supplies, including lifting up to 15 pounds
• Ability to understand and know how to use supplies and equipment
• Possess interpersonal skills that enable the employee to interact with children, staff, parents and supervisors in a professional and courteous manner

BASIC REQUIREMENTS:

• High school diploma or GED is preferred
• One to three years of previous secretarial experience preferred
• Knowledge of office procedures and records management
• Possess computer skills

EQUIPMENT USED:

• Standard office equipment
• Computer, telephone, copier, scanner, fax machine

WORK ENVIRONMENT:

• Physical demands of handling a variety of student needs
• While performing duties of this job, the employee is regularly required to sit, talk, hear, walk, stand, and reach