Escrow Officer

Job Description

Job Description

We are looking for an Escrow Officer to support real estate and lending transactions by managing title review, document coordination, and closing-related activities in Toledo, Ohio. This contract-to-permanent opportunity is ideal for someone who brings strong knowledge of escrow processes, mortgage documentation, and property records while maintaining accuracy in a fast-paced environment. The person in this role will work closely with lenders, real estate professionals, buyers, sellers, and public offices to help move transactions forward and resolve title-related issues efficiently.

Responsibilities:
• Review public records, legal filings, and property-related instruments to identify matters that affect ownership, transferability, or land use.
• Analyze mortgages, liens, easements, judgments, maps, contracts, and similar documentation to confirm legal descriptions, ownership details, and recorded restrictions.
• Interpret title search requests to determine the appropriate supporting evidence, property information, and involved parties needed for each file.
• Prepare clear summaries of recorded instruments and compile title findings that may influence a transaction or delay closing.
• Investigate title conditions such as unpaid taxes, encumbrances, or other restrictions and outline the steps required to address them.
• Produce title reports that document defects, exceptions, and outstanding items that must be resolved before completion of the transaction.
• Validate land and registration documents for completeness and compliance, and issue notices when submitted materials do not meet acceptance standards.
• Communicate with real estate agents, lenders, buyers, sellers, contractors, surveyors, and courthouse staff to exchange information and resolve title or closing concerns.
• Update title and escrow records within designated tracking systems and help oversee assigned support staff by distributing work, monitoring progress, and providing guidance as needed.• Experience in escrow, title, mortgage processing, mortgage closing, or loan administration within a real estate or lending environment.
• Working knowledge of legal instruments affecting property ownership, including liens, deeds, easements, judgments, and tax records.
• Ability to review title documentation carefully and identify discrepancies, encumbrances, or conditions that may affect closing.
• Strong organizational skills with the ability to manage multiple files, deadlines, and documentation requirements at the same time.
• Effective communication skills for coordinating with lenders, real estate professionals, public offices, and transaction parties.
• Proficiency in recordkeeping systems and standard office tools used to maintain accurate title and escrow files.
• Background in commercial real estate transactions is a plus.