Associate Accountant

The Associate Accountant is responsible for managing Accounts Payable (AP) and Accounts Receivable (AR) functions, including vendor invoice processing, customer invoicing, payment application, and maintaining accurate financial records. This role supports the organization's financial operations by ensuring timely and accurate processing of transactions, maintaining vendor and customer accounts, and providing reliable financial information for reporting and decision-making. The Associate Accountant works closely with internal departments, vendors, customers, and the Controller to ensure efficient and compliant accounting processes.

RESPONSIBILITIES

Receive, organize, code, and process vendor invoices. Verify invoice approvals and issue vendor payments in accordance with payment terms. Monitor accounts payable aging reports, reconcile vendor statements, and maintain accurate records. Communicate with vendors to research, resolve, and reconcile invoice, payment, and account discrepancies in a timely manner. Review, code, and reconcile employee credit card receipts, ensuring proper documentation and compliance with company policies. Manage prepaid vendor balances by monitoring activity, maintaining accurate records, and performing regular reconciliations. Collect and maintain vendor documentation, including W-9 forms and certificates of insurance. Prepare and distribute annual 1099 forms to applicable vendors. Gather vendor payment records and certificates of insurance for workers' compensation audits. Prepare customer invoices, record deposits, and apply customer payments accurately and timely. Maintain accurate accounts receivable records, review aging reports, and follow up on outstanding balances to support timely collections and cash flow management. Assist with month-end closing activities, account reconciliations, and other accounting duties as assigned.

QUALIFICATIONS

Associate degree in Accounting is preferred. 3+ years of experience preferred. Working knowledge of accounts payable, accounts receivable, accounting software, Microsoft Office Suite, and Adobe Acrobat. Exceptional attention to detail with the ability to maintain accuracy, organization, and confidentiality in a fast‑paced environment. Excellent written and verbal communication, interpersonal, and time‑management skills. Ability to prioritize multiple tasks, meet deadlines, and work independently with minimal supervision. Knowledge of modern dairy farming operations is a plus.

RELATIONSHIPS

This position will report directly to the Controller and work closely with the Accounting Assistant.

BENEFITS

Competitive Salary, Paid Vacation, Health Insurance, Dental Insurance, Vision Insurance, 401k, Cell Phone Stipend, Training & Development, Advancement Opportunities #J-18808-Ljbffr Breeze Dairy Group, LLC