Administrative Assistant

Job Description

Job Description

We are looking for a bilingual Spanish Administrative Assistant to support daily office operations and help keep communication, scheduling, and documentation organized. This Long-term Contract position is ideal for someone who is detail-oriented, organized, and comfortable managing a range of administrative tasks in a fast-paced environment. The role will partner with staff and leadership to ensure meetings, records, and business documents are prepared accurately and handled efficiently.

Responsibilities:
• Coordinate calendars for staff and board members, including meetings, appointments, and travel plans.
• Organize meeting logistics and prepare supporting materials such as agendas, reports, and follow-up notes.
• Record and distribute accurate meeting minutes to maintain clear documentation of discussions and action items.
• Create and update presentations, spreadsheets, and other administrative documents as needed.
• Maintain orderly paper and electronic records to support efficient document retrieval and compliance.
• Manage filing activities, including e-filing and traditional paper-based recordkeeping.
• Provide bilingual Spanish-English administrative support to facilitate clear communication with internal and external contacts.

• Bilingual fluency in Spanish and English, with strong written and verbal communication skills.

• Prior experience in an administrative support or office coordination role.

• Ability to manage schedules, meetings, and multiple priorities with a high level of accuracy.

• Proficiency in preparing documents, reports, spreadsheets, and presentation materials.

• Experience with e-filing, document organization, and paper filing systems.

• Strong attention to detail and the ability to maintain organized records and meeting documentation.

Please contact Robert Half at View phone number on us.fitly.work for immediate consideration.