Internship - Event Coordnator

Event Coordinator Intern

Join our dynamic team as an Event Coordinator Intern, working across lively cultural and community events at Plaza del Sol and our signature Rock What You Got Fund Live Events, including our impactful Pay Gap Shows. You'll help bring diverse events to life – from weddings and galas to nonprofit performances—supporting planning, promotion, and seamless execution. This internship is exclusively bilingual (English/Spanish), for someone who can connect authentically with our Latino-owned vendors, guests, and partners.

Responsibilities:

• Assist in planning all types of events (weddings, galas, Pay Gap Shows, live performances and nonprofit functions)
• Manage communications with vendors, sponsors, and community partners in both English and Spanish
• Help coordinate setup and tear down: décor, seating, AV, signage, and vendor needs
• Maintain accurate guest lists, seating charts, RSVP tracking, and timeline updates
• Provide on-site support to welcome guests, troubleshoot issues, and ensure a smooth flow
• Collaborate on marketing and promotion: social media, flyers, website updates, and bilingual outreach
• Handle administrative tasks like scheduling, inventory management, invoices, and contracts

Requirements:

• Currently enrolled, or recently graduated, in a college program (Hospitality, Event Management, Marketing, Communications, or related). May consider people who are interested in getting into Event Management, but not yet enrolled.
• Fluent in both English and Spanish—spoken and written
• Strong organization, multitasking, and time-management skills
• Excellent communication and interpersonal abilities
• Comfortable working evenings and weekends as needed
• Proficiency with Microsoft Office; familiarity with event software is a plus
• Positive, proactive approach in a fast-paced, culturally diverse environment

Benefits:

• Paid at St. Paul's minimum wage (currently $14.25/hr)
• Part-time or full-time options available (up to 20–30 hours per week). Flexible, event-driven schedule – including some evenings, weekends, and occasional peak periods.
• Flexible with class and school requirements

What You'll Gain:

• Hands-on experience across nonprofit and cultural event coordination
• Development of bilingual communication and community outreach skills
• Mentorship from experienced event professionals and nonprofit leaders
• Opportunity to build relationships with Latino-owned vendors and performing artists
• Play a meaningful role in diverse events—from community celebrations to social-impact shows