Temporary Administrative Assistant

Location: Kalamazoo, MI Pay Rate: $20.00 Office: Kalamazoo, MI Job ID: 1714509 Somebody has to keep the books straight while the electricians are out running wire. That is this job. You are the person in the office entering receivables and payables, answering the phone, signing for deliveries, and making sure job information gets into the schedule so the field crew knows where to be. It is a Temporary Administrative Assistant role, and it starts part time with mornings only, then ramps to full time through December and January when year-end filing and billing hit their heaviest stretch. The company is a small electrical contractor in Kalamazoo, Michigan. The office team is small, the culture is upbeat, and everyone talks to each other. You will not be a badge number here. You will be the person who keeps the administrative side of a working trade shop moving. A typical morning starts at your desk entering receivables and payables into both the billing and accounting systems, then processing payables for internal review before someone else cuts the actual payments. You will build job information for scheduling, answer incoming calls, handle deliveries as they arrive, and keep the filing current. As the calendar turns, you will prepare the filing system for its transition into 2027, moving the oldest year of records out and setting up document transfers. You will also be trained on the company’s customer billing sequencing so you can run it without hand-holding. What We Offer This Temporary Role $20 to $23 per hour depending on experience Part time to start: Monday through Friday, 7:00 AM to 11:00 AM, with flexibility on the hours Transition to full time for December 2026 and January 2027: Monday through Friday, 7:00 AM to 3:30 PM Weekly pay Training on the company’s billing sequencing and internal systems A small, positive office team where your work is visible and appreciated A $100 bonus for every friend you refer to us, plus an additional $25 bonus for your referral to WSI. Requirements High school diploma Familiarity with Sage accounting software Proficiency in Microsoft Office, including Excel Experience with accounts receivable and accounts payable entry Customer service skills for phone and front-desk interactions Ability to work both seated and standing throughout the shift Must be able to speak, read, and write basic English If you have kept a small office running before and you like being the person everyone counts on to have the paperwork right, this schedule was built for you. Mornings now, full days through the year-end push, and a team that will notice the difference you make.

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