Budget Analyst

Position Budget AnalystPosition Number: 0079425Hiring Unit: Office of the VP for Administration, Business OfficeLocation: Manoa CampusClosing Date: November 24, 2026, 11:59PM HSTBand: BSalary: salary schedules and placement informationMinimum $5,640/monthFull Time/Part Time: Full-timeTemporary/Permanent: PermanentFunding: GeneralDuties and Responsibilities (*Denotes Essential Functions)*Serves as the Reporting Team Lead, providing guidance, technical assistance, analytical support, and other support as needed to Fiscal Administrators and staff in Student Housing, Campus Services, the Bookstore, Campus Operations and Facilities, and other organizational units. Assists with the preparation and analysis of monthly, quarterly, annual, multi-year, and special financial reports and plans, including quarterly reports such as those prepared for the Office of Hawaiian Affairs (OHA), as well as the recording of allocation entries.*Develops and maintains standard operating procedures (SOPs), reporting instructions, and supporting documentation to improve consistency, standardize reporting methods, facilitate cross-training, support continuity of operations, and enable staff to assume one another's reporting responsibilities when needed. Technical and operational support may include the use of Kuali Financial System (KFS) and Jasper reporting tools; development of spreadsheets, tracking tools, and other reporting resources; and creation or modification of Jasper reports to improve the accuracy, consistency, and timeliness of financial information.*Plans, organizes and administers the General Fund operating budget; TFSF operating budget; TFSF Special Repair & Maintenance (R&M) budget; Tuition Increase budget; and other special and revolving fund budgets for Campus Operations and Facilities (COPF), Office of Project Delivery (OPD), Student Housing Services, and Campus Services.*Develops and maintains multi-year financial plans and projections using historical activity, current financial conditions, anticipated operating requirements, and other relevant assumptions to support long-term resource planning and budget management.*Develops. prepares, reconciles, and analyzes monthly financial reports, including budget-to-actual expenditures, available balances, and projected year-end results, to assess funding adequacy, identify potential financial issues and discrepancies, and provide relevant financial data for strategic decision-making to leadership.*Develops payroll and personnel cost projections based on actual payroll expenditures, current staffing rosters, vacancies, and anticipated personnel activity.*Performs periodic payroll reconciliations to verify that payroll charges are attributable to employees assigned to the appropriate organizational units and funding sources, and researches discrepancies as needed.*Coordinates with program managers and other appropriate staff to obtain, clarify, and validate information needed for budget development, financial reporting, projections, analysis, and special requests from the State or other external offices. Utilizes the Kuali Financial System (KFS), PeopleSoft, University reporting systems, and other financial data sources in performing financial analysis and projections.*Reviews applicable policies, procedures, funding restrictions, source documentation, and other guidance to validate findings and determine the appropriate use of available funding; develops recommendations or coordinates corrective actions as appropriate.*Reviews budget entries prepared by the Manoa Budget Office for accuracy and consistency with approved funding allocations and financial plans. Interprets and translates Multi-Year Financial Plan (MYFP) information into the detailed budget structure required for implementation, including converting existing account and budget codes to the appropriate Kuali Financial System (KFS) budget codes. Prepares related budget journal entries and adjustments, as needed, to support accurate budget execution for assigned programs.*Assists with the development and implementation of budget execution policies, procedures, and guidance for assigned operating, special, and revolving fund programs. Interprets and applies University, legislative, executive, and other applicable budget requirements and provides guidance to program and fiscal staff regarding their implementation.*Prepares financial reports, special analyses, and draft responses to requests for information from internal and external offices and agencies, including inquiries from the Manoa Budget Office (MBO).*Prepares cash flow analyses and projections, as applicable, to support funding and expenditure planning for assigned programs. Provides financial information, documentation, and analytical support in response to internal and external audit requests related to assigned programs and funds.*Maintains current knowledge of applicable laws, regulations, directives, executive memoranda, University policies, and other requirements affecting assigned programs and funds; evaluates their fiscal impact and advises management on matters requiring attention or action.*Assists in the preparation of responses to Legislative/Executive requests for information. Assists in the preparation of Legislative documents*Develops and implements financial and administrative tools, workflows, and process improvements to address operational needs, improve accuracy and efficiency, reduce manual effort, and strengthen tracking, reconciliation, and accountability.*Other Duties As AssignedMinimum QualificationsPossession of a baccalaureate degree in Accounting, Finance, Business Administration, Public Administration, Economics or related field and 3 years of progressively responsible professional experience with responsibilities for budgeting, accounting, fiscal analysis and financial reporting/management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.Considerable working knowledge of principles, practices and techniques in the budgeting, accounting, fiscal analysis, and financial reporting/management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with budgeting, accounting, fiscal analysis and financial reporting/management.Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.Demonstrated ability to operate a personal computer and apply word processing and spreadsheet software.If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.Desirable QualificationsKnowledge and ability to apply generally accepted principles of governmental accounting, accounting for colleges and universities, and fund accounting.Considerable knowledge of government (State, County, Federal) appropriations, accounting, budgeting, auditing on both operational and CIP areas.Knowledge of construction management and reporting of capital assets.Experience in compiling data and analyzing results in a formal report.Familiarity with UH administrative policies and procedures.To Apply :Click on the "Apply" button on the top right corner of the screen to complete an application and attach required documents. Applicant must submit the following: (1) resume, (2) cover letter indicating your preference at the Band A or Band B level, how the minimum and desirable qualifications of the position are met, (3) the names and contact information (telephone number and email addresses) of at least three professional references, and (4) copies of educational transcripts with CONFIDENTIAL DATA (ie. social security number, birth date, etc.) REDACTED. If requested transcripts are unobtainable by closing date, please indicate so where transcripts are required as an attachment. You will have a grace period of 7 days from closing date to email copies of your transcripts to View email address on click.appcast.io. Official transcripts will be required if selected to fill the position. INCOMPLETE APPLICATIONS MAY NOT BE CONSIDERED.Note: If you have not applied for a position before using NeoGov, you will need to create an account.InquiriesSierra Uchima-Pyun, View phone number on click.appcast.io, View email address on click.appcast.io