Administrative Services Assistant :: Nashville, TN (Hybrid)

Administrative Services Assistant

Location: Nashville, TN

Duration: 9+ months (Hybrid)

Seeking for an experienced Administrative Services Assistant to provide professional administrative and operational support to a Procurement Management. This position will support procurement activities, develop operational and financial reports, conduct research, assist with policies and procedures, and coordinate with internal and external stakeholders.

Key Responsibilities:

• Provide professional administrative support for a complex Procurement Management Office.
• Support procurement and purchasing activities related to services and organizational operations.
• Prepare and maintain operational and financial reports for specific programs, activities, and operations.
• Assist senior leadership with developing, implementing, and enforcing procurement-related policies and procedures.
• Independently develop, review, update, and maintain administrative policies and procedures for new or existing programs and activities.
• Ensure administrative and procurement activities are performed in accordance with established policies, procedures, regulations, and organizational requirements.
• Serve as a liaison between the agency, internal departments, senior leadership, vendors, and other external stakeholders.
• Explain and interpret applicable policies, procedures, laws, regulations, and administrative requirements.
• Conduct research involving fiscal, economic, legislative, regulatory, non-technical legal, and other relevant information.
• Analyze and summarize research findings to support management and operational decision-making.
• Maintain accurate administrative, procurement, financial, and operational documentation.
• Assist with identifying and resolving administrative and procurement-related issues.
• Manage multiple assignments, priorities, and deadlines independently.
• Provide responsive and professional customer service to internal and external stakeholders.

Required Qualifications:

• Bachelor's degree from an accredited college or university.
• 5+ years of progressively responsible professional administrative experience.
• Experience supporting procurement, purchasing, service procurement, or related procurement functions.
• Experience providing administrative support within a complex organizational environment.
• Experience creating operational and financial reports.
• Experience developing, implementing, reviewing, or maintaining policies and procedures.
• Experience conducting research and analyzing fiscal, economic, legislative, regulatory, policy, or non-technical legal information.