Unit Secretary - Psych Dept - PRN - Sharon

Administrative Assistant

Position at Sharon Hospital Northwell is the largest not-for-profit health system in the Northeast, serving residents of New York and Connecticut with 28 hospitals, more than 1,000 outpatient facilities, 22,000 nurses and over 20,000 physicians. Northwell cares for more than three million people annually in the New York metro area, including Long Island, the Hudson Valley, Connecticut and beyond, thanks to philanthropic support from our communities. Northwell is New York State's largest private employer with over 104,000 employees including members of Northwell Health Physician Partners who are working to change health care for the better.

Job Summary: Responsible for performing various administrative, secretarial and clerical duties. Understands and follows the organization's policies, procedures and standards. Is an independent worker, meeting the day-to-day needs of the director and the department. Participates in the department's and organization's performance improvement activities.

• Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
• Demonstrates the ability to be flexible and organized during stressful situations.
• Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
• Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
• Maintains an organized, efficient filing system. Debrides files according to established department and hospital guidelines.
• Records, prepares and distributes meeting minutes.
• Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
• Interacts professionally with all visitors, within the department/office and with other departments.
• Transcribes from dictated or written material minutes, memoranda, policies, procedures and reports.
• Accepts other duties as assigned.

Regulatory Requirements:

• High school graduate or equivalent.
• Previous knowledge of medical terminology required (great role for a care technician looking to step away from direct patient care)
• Must be able to use office software's such as Microsoft, Word, Excel
• Must be an organized multi tasker with strong written and verbal skills

Position Summary:

• Location: Sharon Hospital
• Work Type: FT - 40hr
• Standard Hours: 8 hr shifts
• Work Schedule: Day 8
• Work Shift: 7am - 3pm
• Department: Psych
• Salary Range: $17- 25/hr based on years of creditable experience