House Manager & Family Assistant

House Manager & Family AssistantLocation: Shoreline, WA 98177Employment Type: Full-Time | 35-40 hours per weekSchedule: Monday - Thursday: 6:30am - 2:30pm & Fridays: 7:30am-12:00pmCompensation: $35-$43/hourStart Date: ASAPRequirementsMaintain a smoke-free and fragrance-free environmentVaccinations general (Covid & Flu preferred)CPR and First Aid preferredReliable transportationMust be authorized to work in the United StatesAbout Our FamilyWe're a close-knit, active family of four in Shoreline, and our house is a place built on warmth, connection, and a lot of everyday heart. Both of the parents work demanding full-time jobs, so our weekday mornings are a fast-moving blur—and that's where we truly need a steady, reliable extra pair of hands.More than anything, we deeply value the people who come into our home to support our family. We care about raising kind, curious, independent kids who know how to take responsibility for themselves, and we're hoping to find someone who shares those same core values. On weekends, you'll usually find us catching up with neighbors, cheering at swim meets, or heading up to the mountain to ski together in the winter.We love a home that runs smoothly, and while we've built some great systems to keep life organized, we need the right partner to help keep them humming—and make them even better.For us, a perfect week means walking through the front door in the evening to a calm, well-cared-for home—where dinner is handled, laundry is done, and the everyday mental load feels lighter. Our dream is to spend our evenings truly present with our kids, enjoying each other's company rather than racing to catch up on household chores. If that kind of partnership sounds like a great fit, we'd love to meet you!Who You Are & What We're Looking ForWe are looking for someone special—an experienced, reliable professional who takes genuine pride in what they do and views this role as a true long-term career. Highly self-motivated, you naturally read the room, spot what needs to be done, and dive right in without needing step-by-step direction. You bring a quiet efficiency, organization, and ease to the household, staying ahead of the curve through proactive communication—whether that means sending a quick update, flagging an item, or offering a thoughtful solution before an issue arises.Warm, easygoing, and engaging, you connect effortlessly with school-age kids in a loving, clear-boundaried way—holding them accountable without rigidity, bringing plenty of fun while maintaining structure. You are comfortable seamlessly integrating into family life, including potential travel, while always maintaining a respectful, professional balance. Tech-savvy and proficient with tools like Notion, you manage your day with confidence, adapt easily to quick email updates during busy workdays, and thrive without micromanagement.Above all, you are dependable, open to feedback, and deeply invested in becoming a trusted, indispensable partner to this family.Key QualitiesHighly self-motivated with a strong sense of ownership and accountabilitySystems-Minded & Highly Organized. A natural organizer who thrives on creating structure, maintaining order, and continuously improving daily household routines and workflows to keep a busy home running seamlessly.Proactive and resourceful; anticipates needs and solves problems independentlyExcellent communicator who is professional, direct, and responsiveCalm, steady, and a resourceful problem solverAble to quickly learn the family's routines, prioritize independently, and adapt as daily needs evolveValues professionalism, healthy boundaries, and supporting a private family with integrity and discretionKey Responsibilities:Family SupportSupervise school-age children during morning hours and walk them to the bus stop (bus departs at 8:40am)Prepare backpacks, clothing, and snacks each morningPack school lunches dailyServe as backup childcare when needed (e.g., snow days, sick days, teacher planning days)Handle kid-related errands as neededSupport packing and unpacking for family travel (coordinate with parent for final review)Household Organization & MaintenanceMaintain and build upon existing household organization systemsPerform daily resets to keep the home tidy and prepared for regular housekeeping visitsLight daily tidying: empty and reload dishwasher, wipe surfaces, vacuum high-traffic areas, daily sweepingManage seasonal clothing, décor, and bedding swapsCoordinate donation drop-offsCare for indoor plantsReplace batteries, light bulbs, and smoke detector batteries as needed; keep these items well-stocked and organizedLaundry & LinensWash, fold, and organize laundryChange bed linens weekly and rotate towels 1-2 times per weekPrepare fresh sheets for housekeepers every other weekHandle ironing, steaming, and special garment care on an as-needed basisMaintain a tidy and well-stocked laundry areaMeal SupportPrepare 2 dinners per week (Mondays and Wednesdays work well for the family)Follow straightforward, healthy recipesMeals should be either fully prepared or prepped so they can be finished within approximately 20 minutesIndependently suggest meal options or present a couple of ideas for family approvalPrep healthy snacks for the householdHandle grocery shopping and putting groceries awayMaintain kitchen cleanliness and organizationInventory & ErrandsRestock pantry, fridge, and household supplies on a regular basisManage household supply lists and subscriptions (Amazon, Costco, Target, etc.)Handle returns, dry cleaning drop-off and pick-up, and occasional gift shoppingManage mail, packages, and box breakdownDeep Cleaning & Special ProjectsCoordinate occasional deep-cleaning tasks (fridge, oven, baseboards) and create punch lists for housekeepers, following up to ensure completionMaintain entryway and garage organizationTake on organizational projects in kids' spaces as needed (toys, books, closets)Vendor & Property OversightOversee and be present for housekeepers and contractorsResearch and coordinate repair quotes and vendor schedulingManage seasonal property maintenance (window washing, gutter cleaning twice per year, annual roof moss treatment, holiday lighting)Maintain outdoor spaces: general tidiness, wipe down patio furniture as neededHow to ApplyPlease submit the following to be considered:A short intro letter telling us a bit about yourself and why this role is a great fitAn updated resume3 professional references with contact informationPlease note: this role requires a background check.When you apply with Sage Haus, you'll also be added to our candidate community email list so we can share hiring updates, resources, and opportunities. 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