Administrative Assistant

Job Description

Job Description

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Dental insurance
• Opportunity for advancement

Job Summary
We are seeking an energetic and motivated Administrative Assistant to join our team. The Administrative Assistant maintains the administrative engine of our quality & production departments. This role is responsible for maintaining accurate, auditable records, and coordinating quality documentation. The ideal candidate is highly organized, possesses exceptional attention to detail, excels at data entry and record keeping, and document control. This role requires interaction with employees across all levels of the organization to achieve objectives.

Responsibilities 

• Document Control: Manage the lifecycle of standard operating procedures (SOPs), change controls, and forms, ensuring correct versioning and routing for management approvals.
• Record Keeping: Maintain meticulous physical and digital archives of inspection logs, test results, calibration records, and audit reports.
• Data Entry & Reporting: Accurately log quality metrics into the company database and format weekly or monthly quality reports for leadership.
• Food Safety & Workplace Standard: Follow all food safety, hygiene, and GMP requirements and adhere to company policies, standard operating procedures (SOPs), and safety protocols.
• Collaboration & Continuous Improvement: Provide input on process improvements to enhance efficiency, accuracy, and product quality, actively engage in Company communication mechanisms and any other tasks or projects, as determined by Quality & EHS Manager.

Qualifications

• Excellent organizational and time management skills
• Excellent math skills
• High attention to detail
• Excellent team mentality
• Must be self-motivated
• Must be dependable and accountable
• Critical thinking
• Good professional communication with all throughout the organization
• Ability to use Microsoft Suite and Google Docs