Maintenance Administrator

Work Schedule: Fully Onsite | Monday–Friday | 7:00 AM – 3:30 PM Hours: 40 hours/week (overtime as needed) Start: Immediate / ASAP Position Summary We are seeking a highly organized Maintenance & Safety Administrator to support day-to-day administrative operations within an industrial environment. This role is critical in supporting maintenance and safety functions by ensuring accurate documentation, system coordination, and compliance with site procedures. The ideal candidate brings strong administrative experience, thrives in a fast-paced setting, and is comfortable supporting maintenance systems and safety-related documentation. Core Responsibilities Manage work requests, preventive maintenance (PMs), and scheduling within maintenance management systems Maintain accurate records including: Maintenance and equipment files Parts and documentation records Support safety processes and documentation, including: Confined space permits Lockout/Tagout (LOTO) paperwork Weekly safety documentation Coordinate contractor onboarding: Job Safety Analyses (JSAs) Insurance and compliance requirements Assist with weekly maintenance schedules, KPIs, and performance reporting Maintain training records, near‑miss logs, audits, and compliance documentation Handle administrative follow‑ups related to: Safety actions Governance requirements Support purchasing, inventory tracking, and invoice processing Prepare presentations, SOPs, handouts, and communication materials for maintenance and safety initiatives Provide general administrative support to maintenance and safety leadership Required Qualifications Strong administrative experience , preferably in an industrial or operations‑focused environment Excellent organizational skills with the ability to manage multiple priorities Strong written and verbal communication skills Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Comfortable working fully onsite with occasional overtime as needed Preferred Experience Experience with maintenance systems (CMMS / plant systems) Exposure to safety documentation and EHS processes Background in heavy industry, terminals, manufacturing, or maintenance operations Ideal Candidate Profile Detail‑oriented and process‑driven Proactive and dependable Comfortable working in structured, safety‑focused environments Able to adapt quickly and support multiple teams #J-18808-Ljbffr SSi People