Medical Records Specialist

SHYAS Health is currently hiring for a Medical Records Specialist for our Salisbury office. The Medical Records Specialist is responsible for managing the medical records of the facility, including preparing, storing, and retrieving patient health records. The Medical Records Specialist reviews medical records for compliance with approved policies. Works independently and as part of a Quality Management department. Major Responsibilities

1. Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.
2. Ensures medical records are assembled in standard order and are accurate and complete.
3. Creates digital images of paperwork to be stored in the electronic medical record.
4. Files paperwork and reports in patient charts, ensuring they are completed in an accurate and timely manner (within 7 days of submission).
5. Ensures files are stored in the designated areas according to storage procedures.
6. Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
7. Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.
8. Retrieves medical records from offsite chart storage facilities when needed.
9. Performs other clerical tasks as needed, such as answering phones, faxing, and patient check in and out
10. Maintains the compliance tracking database and assist by managing records and ensuing charts are in compliance with state, federal and service regulations.
11. Maintain updated consumer database by entering all new consumers and each consumer referral as it is received.
12. Understand the various requirements for documenting, requesting authorization, and invoicing all community-based services. Compile all documentation according to specific billing guidelines established and submit to the designee as required.
13. Provide administrative support to all program personnel, including, but not limited to: using a computer, typing reports, scheduling and attending meetings, recording and distributing meeting minutes relative to job responsibilities, completing required documentation.
14. Provide evaluation support including, but not limited to: consumer mail-outs, compilation and recording of consumer data, proof reading.
15. Maintain patient database enrolled /previously enrolled. Maintains a system for accurate assembly, disassembly, and filing, of patient records