Office Assistant

One of my clients, a property management company in Boston, is looking for an Office Assistant.

This role is onsite, M-F, 7am-3:30pm

Comp in the $20-22/hr range with performance based bonus at the end of the year

A car is required as well as bilingual skills (English/Spanish)

Position highlights:

• Greet visitors, contractors, vendors, etc.
• Screen/redirect calls and take messages.
• Handle incoming and outgoing mail, including sorting, distributing, and preparing packages for shipment.
• Prepare and send out correspondence, letters, and documents, both electronically and via traditional mail.
• Organize and maintain filing systems for documents, reports, and other records.
• Perform data entry tasks accurately and in a timely manner, maintaining electronic and physical records.
• Keep the office area well-organized, including maintaining fax, printer, and copier stations with paper and ink.
• Monitor office supply levels and reorder as needed to ensure uninterrupted operations.
• Design and create badges for employees to use for punching in and out of their shifts or work hours.
• Assist with organizing and scheduling meetings, appointments, and events as required.

Requirements:

• Bilingual (English/Spanish) required
• 1+ years of Administrative experience preferred
• Proficient with office software (Microsoft Office Suite)
• Experience with Adobe Acrobat preferred
• Excellent communication skills (verbal and written)
• Time management and organizational skills