AP Specialist

Accounts Payable Specialist (Full Cycle)

Location: Mission Viejo, CA (On-Site)

Schedule: Monday-Friday, 8:00 AM - 4:30 PM

Hours: 40 hours per week (No Overtime)

Reports To: Accounting Manager

Position Overview

We are seeking a detail-oriented and dependable Accounts Payable Specialist to manage the full-cycle accounts payable function for a fast-paced manufacturing organization. This individual will be the sole Accounts Payable professional on the accounting team and will be responsible for processing a high volume of vendor invoices while ensuring accuracy, compliance, and timely payments.

The ideal candidate will have experience in a manufacturing environment, strong organizational skills, and the ability to independently manage the entire AP process. Experience with Microsoft Dynamics GP (Great Plains) is highly preferred.

Key Responsibilities

• Perform full-cycle accounts payable processing from invoice receipt through payment and filing.
• Process and code 500+ invoices per month accurately and efficiently.
• Match purchase orders, receiving documents, and vendor invoices.
• Review invoices for proper approvals, coding, and supporting documentation.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Respond to vendor inquiries and maintain positive supplier relationships.
• Maintain accurate vendor records, including W-9s and payment information.
• Assist with month-end close activities, including AP accruals and account reconciliations.
• Monitor AP aging and ensure timely payment of approved invoices.
• Support annual audits by providing requested documentation and schedules.
• Maintain organized digital and physical AP records.
• Identify opportunities to improve AP efficiency and internal controls.
• Partner with Purchasing, Receiving, and Operations teams to resolve invoice and PO discrepancies.

Qualifications

• 3+ years of full-cycle Accounts Payable experience.
• Manufacturing industry experience required.
• Experience processing high-volume invoice transactions (500+ invoices monthly).
• Strong understanding of three-way matching (PO, receiving, and invoice).
• Experience with ERP systems; Microsoft Dynamics GP (Great Plains) preferred .
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines with minimal supervision.
• Excellent communication and problem-solving skills.
• Ability to work independently as the sole Accounts Payable resource.

Preferred Qualifications

• Experience supporting month-end close processes.
• Familiarity with inventory and manufacturing-related AP transactions.
• Experience working in a paperless or electronic invoice processing environment.

Success Factors

• Highly organized and self-motivated.
• Able to manage a high-volume workload while maintaining accuracy.
• Strong sense of ownership and accountability.
• Team-oriented with excellent internal and external customer service skills.
• Comfortable working independently and taking initiative to resolve issues.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.