External Affairs Budget & Operations Manager

We are seeking a highly organized and detail-oriented professional to support the External Affairs team’s budget and operational processes. The ideal candidate will bring strong experience in budget forecasting, financial compliance, vendor management, and cross-functional coordination within a fast-paced environment. Key Responsibilities Monitor and manage the External Affairs team budget, including day-to-day budget operations, ensuring accuracy and compliance with company financial policies. Lead forecasting and budget auditing activities for high-spend programs, using sound judgment to ensure teams remain within approved budgets and compliance guidelines. Partner with the finance team to forecast quarterly budgets and support accurate financial planning and reporting. Independently manage budgets, negotiate with vendors, and handle stakeholder communications across internal and external teams. Onboard vendors and ensure compliance with procurement and operational processes. Serve as the team’s subject matter expert for budget management, onboarding workflows, and operational processes, providing guidance and support to stakeholders. Meet regularly with External Affairs leads and collaborate with policy administrators to provide budget visibility, updates, and alignment across teams. Manage end-of-year (EOY) budget deadlines and drive timely completion of all required activities. Manage several cross‑functional review processes end‑to‑end, including: Intaking proposals Updating trackers and documentation Soliciting and organizing feedback Coordinating approvals Maintaining accurate records and audit trails Communicate externally with vendors and outside counsel, while partnering internally with legal and compliance teams to ensure adherence to organizational policies and standards. Support process improvements and operational efficiencies across budgeting and review workflows. Required Qualifications 5+ years of experience in budget management, program management, operations, or a related field. Proven experience managing large or high-spend budgets independently. Strong forecasting, budget auditing, and financial tracking experience. Experience negotiating with vendors and managing external partner relationships. Demonstrated ability to work cross‑functionally with finance, legal, compliance, policy, and operational teams. Excellent organizational, analytical, and communication skills. Strong attention to detail with the ability to manage multiple priorities simultaneously. Proficiency with productivity, financial management, and tracking tools (Excel, Google Sheets, project tracking systems, etc.). Ability to work independently while collaborating effectively within cross-functional teams. #J-18808-Ljbffr PRI Global