Event Operations Coordinator

Placement Type:


Temporary

Salary:


$45-50 Hourly


$48-50 / hourly as W2

Start Date:


Sep 30, 2026

Event Operations Coordinator


Location: Omaha, NE (Hybrid: Tuesday-Thursday onsite)
Duration: 6-Month Assignment (Potential for extension)
Hours: 30-40 hours/week (Occasional overtime required for major events)

About the Role


We are seeking a detail-oriented Event Operations Coordinator to join our events team for a 6-month contract. In this role, you will serve as the operational backbone for a diverse portfolio of corporate conferences, summits, executive meetings, and advisor events.


Working directly alongside a collaborative team of four and reporting to the VP of Events, you will take ownership of event technology setup, attendee management, platform workflows, and key administrative logistics. This role focuses on project tracking, systems management, and execution support rather than creative event production.

Key Responsibilities

Event Technology & Registration Management

• Build & Maintain Cvent Hubs: Build, design, and manage event registration websites, attendee portals, and post-event survey forms using Cvent.
• Attendee Communications: Manage invite lists, send confirmation emails, track RSVPs, and generate clean, accurate attendance reporting.

Project Management & Workflow Tracking

• System Administration: Utilize Asana to maintain project timelines, operational checklists, meeting agendas, and team deliverables.
• Speaker Logistics: Manage speaker tracking databases, organize presentation slide decks, and ensure all session assets are collected on schedule.

Logistical & Administrative Support

• Shipping & Inventory: Lead operational prep, including packing, labeling, shipping, and tracking event materials, signage, and collateral.
• Vendor & Venue Coordination: Assist with hotel room blocks, venue logistics, room setups, catering arrangements, and audio/visual (AV) requirements.
• Financial Tracking: Maintain invoice records, process purchase orders, assist with budget documentation, and help reconcile post-event expenses.

Qualifications

• Experience: 3+ years of hands-on operational and administrative experience supporting corporate events, conferences, or large-scale meetings.
• Event Software Expertise: Demonstrated proficiency with Cvent (or comparable event management software such as Splash, Bizzabo, or Eventbrite).
• Project Management Tools: Strong experience utilizing Asana (or similar tools like Trello, Monday.com, or Smartsheet) for daily task tracking and team workflows.
• Software Tools: Intermediate-to-advanced proficiency in Microsoft Office (Excel, PowerPoint, Teams, Outlook) and SharePoint.
• Key Skills: High attention to detail, strong problem-solving skills, and a process-driven approach to tracking deliverables.
• Travel & Location: Ability to work onsite in Omaha, NE, Tuesday through Thursday, with flexibility to travel occasionally to support onsite event operations as needed.

Client Description


About Aquent Talent:


Aquent connects the best talent in marketing, creative, and design with the world's biggest brands.


Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.


#LI-MG1