Accounts Payable Specialist

Job Description Job Description ACCOUNTS PAYABLE SPECIALIST Reports to: Accounts Payable Supervisor Status: Regular, Full-time, Non-Exempt Location: Hybrid (Anchorage, AK; Oak Ridge, TN; Colorado Springs, CO; Reston, VA) JOB SUMMARY: We are seeking a detail-oriented and experienced Accounts Payable Specialist to manage the day-to-day operations of our accounts payable function. This role is responsible for ensuring accurate and timely processing of invoices, expense reports, and vendor payments while maintaining compliance with internal policies and external regulations. This is a two (2) level job progression. Progression between job levels is based on performance of prior assignments and the demonstrated ability to successfully handle more progressively responsible assignments. PRIMARY RESPONSIBILITIES Champion Aleut values: accountability, transparency and rigor. Perform duties and responsibilities with integrity and in a professional, fair, open-minded, ethical, and timely manner. Keeping sensitive and proprietary information confidential is a must. Understand the importance of confidentiality and able to protect sensitive and proprietary information. Assist in process improvement initiatives related to AP efficiency and accuracy Responsible for weekly and off-cycle processing of invoices for multiple subsidiaries. Review, verify, and process incoming invoices and payment requests Request proper coding, approvals, and match with purchase orders or receipts Process monthly credit card vouchers and reconcile to statements Prepare and process electronic transfers and payments (ACH, wires, checks) Upload Positive Pay files timely Maintain vendor records and respond to vendor inquiries in a timely and professional manner Accounting and clerical tasks related to efficient maintenance AP Vendors Set up including obtaining W-9s Review vendor statements, invoices, investigate and resolve discrepancies. Monitor Check Stock & request orders as needed Prepare overnight package for priority checks Assist in process improvement initiatives related to AP efficiency and accuracy Ensure compliance with company policies and regulatory requirements Year-end tasks and other assignments Assisting with year-end 1099 preparation Coordinate with team to close AP on time each month Support audits by providing necessary documentation and reports Perform other duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES High level of accuracy, attention to detail, and organizational skills Ability to meet deadlines, while maintaining accuracy Proficient Excel skills Excellent communication and problem-solving abilities Strong knowledge of accounting principles and AP best practices Understanding of general accounting principles, internal controls and budgeting. Knowledge of Sage Intacct, Odoo or Concur software applications a plus. Knowledge of 1099 Instructions a plus MINIMUM QUALIFICATIONS High School Diploma 2+ years of experience in accounts payable or general accounting Associate Degree in Accounting (or equivalent) preferred Deltek CP experience preferred ADDITIONAL QUALIFICATIONS FOR ACCOUNTING SPECIALIST II Associate Degree in Accounting (or equivalent) or combination of 2:1 experience, education, and training. Three (3) years of progressive accounting experience; with at least one (1) year at The Aleut Corporation as Accounts Payable Specialist. BENEFITS 401K - Employer matching up to 4%. Paid Holidays (13/year). Paid Time Off (accrued bi-weekly, starts at 6.20 hrs per pay period/20 days a year). 100% Employer paid Dental/Vision for employees and their qualified dependents. 100% Paid Employee Life Insurance / Disability. Advance your career with exclusive tuition benefits—Aleut employees and subsidiaries enjoy in-state tuition rates plus a 10% discount on University of Alaska Fairbanks online courses and certifications. Potential for Annual Incentive. PREFERENCE STATEMENT The Aleut Corporation (“Aleut”) is committed to providing employment and development opportunities for our shareholders and descendants. Aleut shall make employment selections first based on qualifications for the position. Preference shall then be given to eligible and qualified TAC shareholders and descendants in accordance with the Alaska Native Claims Settlement Act, 43 U.S.C. § 1601 et seq., and other applicable laws. Aleut is an equal opportunity employer. Aleut shall select, train, and promote the most qualified individuals based upon relevant work factors such as work quality, attitude, education, and experience, so as not to discriminate against any employee or applicant on the basis of race, color, sex, sexual orientation, national origin, religion, marital status, changes in marital status, pregnancy, parental status, physical or mental disability, age, status as a disabled veteran, special disabled veteran, Vietnam veteran, and all other eligible veterans, or other classifications protected by applicable law.