Senior Office Coordinator (WA)

Bellevue, WA Onsite Contract/Temporary Administrative $32 - $34/hr 3+ years Posted 4 weeks ago Job Description Location : Bellevue, WA Work Schedule : Monday – Friday, 8:00 am – 5:00 pm Compensation : $32.00 - $34.00 per hour Position Summary: We are seeking a highly organized and proactive Senior Office Coordinator to join our Bellevue office. This full-time contractual role is perfect for a detail-oriented professional who excels at managing daily operations, delivering exceptional customer and visitor experiences, and supporting office functions with professionalism and efficiency. The Senior Office Coordinator will serve as a vital partner to internal teams and external vendors, ensuring smooth day-to-day operations and contributing to a positive office environment that aligns with our company’s culture and growth objectives. Key Responsibilities: Front Office & Visitor Experience: Welcome visitors and guests, acting as the professional first point of contact. Coordinate visitor schedules, office reservations, and access badge distribution. Send daily notifications for scheduled visitors and ensure spaces are prepared in advance. Maintain knowledge of staff, leadership schedules, and office policies to facilitate smooth operations. Manage guest check-in processes in compliance with office procedures. Office Operations & Facilities: Oversee the cleanliness, safety, and functionality of common areas, conference rooms, and shared spaces. Serve as the main contact for vendors, building management, and service providers. Submit and monitor maintenance tickets for repairs, lighting, cleaning, and other facilities requests. Manage deliveries, shipping, and inventory of supplies, snacks, and beverages. Coordinate emergency protocols and complete required building safety trainings. Collaborate with the Head of Workspaces to enhance office systems and workflows. Monitor and track office expenses against budgets, flagging any variances. Manage recurring orders for office supplies, catering, and services using approved vendors. Support budget planning and resource allocation to promote responsible spending. Meetings, Events & Office Culture: Coordinate meeting setups, catering, and logistics for internal and external events. Manage conference room bookings and A/V support for meetings and video conferences. Organize and support social initiatives such as breakfasts, lunches, and celebratory events. Assist in internal communications and promote a positive and inclusive office culture. Cross-Functional & Executive Support: Support onboarding of new hires, including setting up access and workspace preparation. Manage offboarding logistics and employee departures. Collaborate with HR on recruitment, onboarding, and employee engagement initiatives. Coordinate with IT to troubleshoot basic technology issues and support office tech needs. Assist leadership with special projects, marketing materials, and business development efforts. General Office Tasks: Oversee mail handling, shipping, and receiving. Respond professionally to requests from staff and visitors, maintaining discretion at all times. Perform additional duties as assigned to support team and office needs. Required Qualifications: 3+ years of experience in office coordination, administrative support, or related roles, ideally within a professional services or technology environment. Proven ability to independently manage office operations with strong organizational and multitasking skills. Excellent communication skills, both written and verbal, with a customer-focused mindset. Demonstrated problem-solving skills and capacity to implement process improvements. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and standard office tools. Ability to work closely with executive stakeholders and handle sensitive information discretely. Preferred Skills & Experience: Experience with Slack, package management, inventory control, and event coordination. Strong vendor management and facilities oversight capabilities. Experience supporting meetings, conference arrangements, and corporate events. Ability to adapt in a fast-paced environment while maintaining attention to detail. Familiarity with office safety protocols and emergency response procedures. At Premier Talent Partners, we are a people-centered recruitment firm with a strong focus on skills-based hiring. We specialize in placing individuals in roles ranging from entry-level to VP level across various fields, including Customer Success, Sales & Marketing, Finance & Accounting, Administrative, HR, Operations, and Technology. Our expertise spans contract/temporary, temporary-to-permanent, permanent, and employer-of-record services, and we are committed to equitable & inclusive hiring practices on a national scale. Benefits: Eligible employees may have access to benefits including medical, dental, vision, paid time off, paid holidays, and other company-sponsored programs, subject to eligibility requirements. (If this is a contract role: This position is not eligible for company-sponsored benefits unless otherwise required by law.) If you have an interest in exploring other positions similar to this one, please note that compensation ranges and benefits offerings may vary by role and assignment. We do consider applications from qualified candidates with prior arrests and conviction records, in accordance with applicable regulations. Work authorization: At this time, we are unable to offer employment sponsorship. #J-18808-Ljbffr Premier Talent Partners