Office Assistant 2-Stores/Mail (NY HELPS)

Duties Description
The Office Assistant 2-Stores/Mail is assigned to the mailroom and will handle and process mail; perform printing jobs, as well as manage the storage, inventory and distribution of supplies and/or equipment. The workload of the Office Assistant 2-Stores/Mail requires the ability to multi-task. The ability to use a computer is necessary, so the incumbent must have basic computer skills. The work of the Office Assistant 2-Stores/Mail may involve some heavy lifting, therefore the ability to lift 50 pounds is required. The position also requires the incumbent to have a valid driver's license. This position may train and supervise lower-level staff.

NY HELPS Program Information

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). Please note: This is a promotional title, so all promotional opportunities must be exhausted before a non-state employee can be appointed via NY HELPS.

For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications, and any specialized requirements, of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

Job Duties

The Office Assistant 2-Stores/Mail will be responsible for, but not limited to, the following duties:

Opening/sorting mail, folding/inserting letters and inter-office mail delivery

Receives, stores and distributes goods, materials, equipment and records in a stockroom/mailroom

Loads, unloads and physically handles equipment and supplies

Rotates stock in storage areas as required

Maintains perpetual inventory records to monitor and control inventory stock levels

Maintains records or logs of items shipped, delivered and received

Assesses the need for ordering supplies, materials and equipment based on inventory levels

Prepares purchase requisitions to procure goods, materials, equipment and supplies

Prepare various reports related to inventory of materials received and distributed

Plans or assists in the layout of storage areas

Communicates with agency staff, users, vendors, manufacturers, shippers and other parties

Evaluates clerical procedures and processes forms and documents relative to the efficiency of operations

Assists with special jobs / projects as needed i.e. specific mailings and stuff jobs

Prepares and mails monthly retirement checks

May perform courier runs in a motor vehicle

Work Environment, Travel, and Physical Demands

A valid driver's license is required

Some heavy lifting may be necessary, the ability to lift 50 pounds is required

The position requires the use of various mail processing equipment such as, but not limited to, printers, copiers, sorters, inserters, postage machines, scanners, labelers, binding equipment, etc. Additionally, the position requires use of pallet jacks, dollies and other material handling equipment.

Travel to our second location in Malta, NY may be required

Work Modality

A compressed work week is available upon request. If requested, approval will be determined per the operational needs of the department.

Work schedules can be revised or modified to accommodate the operational needs of the department


Minimum Qualifications Resumes submitted via email will not be considered.


Minimum Qualifications

EITHER 1) Reachable on the Civil Service eligible list; OR 2) Eligible for reassignment by virtue of having permanent competitive service as an Office Assistant 2- Stores/Mail (SG-9); OR 3) Eligible for transfer under the provisions of the Civil Service Law by virtue of having one year of permanent competitive service in an appropriate title.

To be appointed via the NYHELPS program, you must meet the following requirements:

One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.

Preferred Qualifications

Able to operate machinery such as an Inserter or Labeler, high speed B&W and color printers which require programming for each job

Knowledge of Microsoft Excel

Commitment to providing exceptional customer service

Excellent communication skills

Excellent interpersonal skills


Additional Comments Resumes submitted via email will not be considered.


In order to be considered for these positions, you must meet the minimum qualifications and submit an application to the posting located on our applicant portal. The web address for the applicant portal is:


Some positions may require additional credentials or a background check to verify your identity.

Name Emily Seils


Telephone View phone number on click.appcast.io


Fax N/A


Email Address View email address on click.appcast.io


Address

Street 10 Corporate Woods Drive


City Albany


State NY


Zip Code 12211


Notes on Applying Resumes submitted via email will not be considered.


In order to be considered for these positions, you must meet the minimum qualifications and submit an application to the posting located on our applicant portal. The web address for the applicant portal is: